Data Admin and Reconciliation Specialist with English and French
Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Data Admin and Reconciliation Specialist role will primarily support the planners post event, in closing and supporting the reconciliation of the event. With a focus on liaising with delegates to ensure all required documents and information has been collected, compiled and saved appropriately for compliance. They will support the financial reconciliation teams with ensuring all data is shared and recorded to complete expense reimbursements for the delegates, Transfer of Value reporting and final event closure. This may in some cases require coordination with the client lead to align on requirements and will mean that you will work supporting the planning teams and financial teams in GBT.
Attention to detail, and data accuracy is key to this role, and requires a strong level of professional conduct due to client contact. This role may also include various other reconciliation requirements including but not limited to commission support.
High level of French and English is a must.
This is a fully remote role; you can work from anywhere in Poland.
What you'll be doing:
Receive, review, cross check and analyze the event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central) + Customer tools
Reconciliation of all meeting and event spend and expenses, as needed.
Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance. Correspond directly with Health Care Professionals and Responsible for Attendee Management and associated aspects (attendee communications etc.).
Oversees Cvent Attendee Management tasks and ensures quality control of attendee data for each assigned attendee / HCP
Runs standardized & custom reports for assigned programs per meeting timeline.
Maintains accurate records, data input, and completes Audit Retention file management as outlined in American Express Meetings & Events and client policies & procedures. Support the local team with admin tasks in Event Planning.
Coordinate with the air ticketing team for the event for seamless operations.
Communicate with the internal teams and on a timely basis, information relative to travel program operations.
Coordinate projects and admin processing as detailed in Job Specifics Tasks
Perform other duties as required.
What we’re looking for:
Fluent Business French and English
1-2 years Reconciliation Experience required
Customer care excellence
Proficiency in Word, Excel and PowerPoint
Proficiency in Cvent and/or Lanyon (Starcite) – data entry, eRFP, reporting, budget is a benefit to the role
Flexibility and Ability to adapt
Able to work well in a team and work well independently with minimum supervision
Used to working under pressure
High level of attention to detail
#AmexGBTJobs
Location
Warszawa, Poland
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
And much more!
All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!
American Express Global Business Travel Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about American Express Global Business Travel and has not been reviewed or approved by American Express Global Business Travel.
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Healthcare Strength — Healthcare coverage is described as comprehensive, including medical, dental, vision, life, disability, and access to physician consultations in some cases. Emotional and mental-health resources are also highlighted, including counseling, crisis support, and webinars for employees and immediate families.
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Leave & Time Off Breadth — Time off and flexibility options are portrayed as broad, including PTO that combines vacation and sick time, with potential to purchase additional vacation in some locations. Flexible arrangements are described as available in parts of the organization, including remote work and options like part-time schedules, job sharing, and sabbaticals where supported.
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Retirement Support — Retirement support is positioned as available through locally competitive programs, including a U.S. 401(k) with employer matching after a service period. Ownership-related benefits are also present via an employee stock purchase plan offered in many countries.
American Express Global Business Travel Insights
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What We Do
American Express Global Business (Amex GBT) is the world’s leading B2B travel platform, providing software and services to manage travel, expenses, meetings & events for companies of all sizes. Our solutions include: Egencia: the leading software as service travel platform for small and medium-sized enterprises (SMEs). Ovation: the solution synonymous with high-touch travel service. The Neo Technology Group: a technology-focused team that builds cloud-based travel solutions. Meetings & Events: providing solutions for a single meeting or an entire meetings portfolio. Global Business Consulting: customized services to help clients optimize their travel program.
Why Work With Us
Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success. Ready to explore a career path? Start your journey with us - apply now!
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