Customer Onboarding Specialist

FacilityOS is a fast-growing company redefining how facilities operate—bringing safety, security, and daily operations into one unified platform used by organizations around the world.

As we continue to scale globally, we’re building a team of driven, curious people who want to make an impact. You’ll be part of a dynamic, collaborative culture where individuals are trusted to take ownership, solve meaningful problems, and grow in their careers. Our team comes together in-office twice a week to connect, collaborate, and build momentum.

We’re proud to be recognized as one of Canada’s Best Workplaces™ for 2026, based on direct employee feedback—reflecting a culture built on trust, support, and high performance.

If you’re looking to do your best work alongside a great team in a high-growth environment, FacilityOS is the place to build your career.

This is a hybrid position where you'll be required to be in office at least two days a

week with the flexibility to work from home the remaining days if desired.

About The Role:

To support our growth, we are expanding our Customer Success team and are looking

for a Customer Onboarding Specialist. Working in Customer Onboarding, you will be

responsible for owning the entire FacilityOS onboarding process, from training to kiosk

hardware delivery, delivering first value, and project managing a successful

implementation. In implementing FacilityOS to large global enterprises, you’ll be

focused on helping customers achieve a fast time to value, building confidence in our

platform’s solution by owning the entire post sales setup experience.

Client Consultation:

• Run productive onboarding calls and training sessions with customers to educate and guide through configuration process - you thrive on teaching and are a very extroverted person. This is a very customer facing role.

• Consult with the client to gather and document use case configuration requirements.

• Take point on resolving implementation issues: Hardware delivery, software setup accuracy.

• Make sure FacilityOS’s software product is configured according to customers’ use cases and outlined configuration workflow in order to drive fast adoption upon launch.

Onboarding Project Management:

• Own and manage the customer relationship from the point of sale through successful implementation of FacilityOS.

• Coordinate hardware deployment either internally or to 3PL.

• Project manage assigned onboardings, regularly reviewing data to assess where clients are not progressing, and take action where required.

• Focus on achieving high customer onboarding satisfaction scores and delivering fast time to value.

• Build customer accounts within the FacilityOS portal according in alignment with compliance guidelines.

• Handle customer workflow, facility, and personal information according to sensitive data handling best practices.

• Review Deals won notes to determine roll out challenges and plan accordingly.

• Take initiative on special projects to improve onboarding processes in alignment with FacilityOS customer journey.

• Oversee the deployment function, handling the packaging for deployments as needed.

Experience You’ll Bring:

• You are very extroverted and are comfortable leading multiple training sessions a day

• You love talking to clients from all walks of life - we are a tech company with clients across the globe

• Be very solution oriented and able to communicate and collaborate with your team members and colleagues

• You are very strategic and organized - you will oversee many onboardings at once

• You have an owner's mindset, with an ability and inclination to be hands on in all aspects of the customer onboarding.

• Effective multi-tasking, outgoing communication, to maintain implementation SLA and positive CSAT.

• As part of a fast-growing startup, you are willing to wear multiple hats when needed and want to provide feedback to help mature the onboarding process based on your experience.

• You have experience working in SaaS companies with a client-facing role onboarding clients.

• You are independent and proactive - You can search in all available resources available and if you can’t find the answer, you reach out and document the answer for future use.

• 2+ years of project management, SaaS onboarding, account management or involvement in other customer success positions

• Ability to juggle priorities and thrive under pressure.

Why work at FacilityOS?

We work hard and play hard and we do both with passion and respect for one another. Our company promotes a fast-paced, fun, friendly, and highly collaborative work environment that provides:

🩺Comprehensive health coverage

🏠A Hybrid work environment

💡Opportunity for advancement and growth

🍕 Catered Events, Snacks, Drinks – You won’t go Hungry!

🥳 Birthday and Life Celebrations

🎉 Two annual parties in a year

FacilityOS Commitment

We believe that a diverse team is the key to innovation and growth. We are an equal opportunity employer that value diversity at our company and encourage all candidates to apply. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

FacilityOS will accommodate individuals with disabilities through each stage of the recruitment and selection process. Please advise us of any needs when your interview is booked, and we will do our best to meet your needs.

Please note that all candidates must be legally eligible to work in Canada or United States.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications. These tools assist the recruitment team but do not replace human judgment. All advancement and hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us or click here.

FacilityOS thanks all candidates for their interest, however only those selected to continue in the process will be contacted.