At SolarWinds, we’re a people-first company. Our purpose is to enrich the lives of the people we serve—including our employees, customers, shareholders, partners, and communities. Join us in our mission to help customers accelerate business transformation with simple, powerful, and secure solutions.
The ideal candidate thrives in an innovative, fast-paced environment and is collaborative, accountable, ready, and empathetic. We’re looking for individuals who believe they can accomplish more as a team and create lasting growth for themselves and others. We hire based on attitude, competency, and commitment. Solarians are ready to advance our world-class solutions in a fast-paced environment and accept the challenge to lead with purpose. If you’re looking to build your career with an exceptional team, you’ve come to the right place. Join SolarWinds and grow with us!
About the Role
At SolarWinds, you will be part of dedicated team in Manila responsible for ensuring Year 2 and Year 3 billing readiness for existing multi-year software subscription agreements.
As a SolarWinds Customer Contract Representative, you will own the end-to-end preparation process that enables timely and accurate annual billing and reporting. You will proactively engage customers to secure Purchase Orders, and validate contract and billing data in Salesforce.
This role plays a critical part in protecting recurring revenue, maintaining data integrity, and ensuring operational precision within our subscription business.
Key Responsibilities
1. Customer Engagement & PO Collection
- Proactively contact customers to secure POs for scheduled Year 2 and Year 3 billing
- Clearly communicate billing timelines, contract terms, and documentation requirements
- Manage a structured follow-up cadence to ensure on-time PO receipt
- Address routine billing-related inquiries and coordinate resolution and escalation where required
2. Contract & Data Validation
- Review Salesforce Service Contracts and associated billing opportunities
- Validate pricing, quantities, contract terms, and billing schedules for accuracy
- Partner with Sales or Renewals teams to resolve contract or data issues
- Maintain accurate Salesforce records and documentation standards
3. Billing Readiness & Risk Management
- Ensure all required documentation and approvals are complete prior to order creation
- Confirm opportunities are fully prepared for downstream processing and invoicing
- Track billing readiness pipeline and proactively flag revenue risks to management
- Support audit requirements, compliance standards, and continuous process improvement initiatives
Qualifications & Experience
Required:
- Bachelor’s degree or equivalent professional experience
- 2–4 years’ experience in Order Management, Billing Operations, AR, Sales Operations, Renewals Operations, or similar
- Fluent written and verbal English communication skills
- Experience managing direct customer outreach (email and phone)
- Experience working in CRM systems (Salesforce preferred)
- High attention to detail and ability to manage multiple accounts simultaneously
Preferred:
- Experience in SaaS or subscription billing models
- Familiarity with ERP systems (NetSuite a plus)
- Additional language skills (Spanish, German, French, etc.)
Core Competencies
- Strong ownership and accountability mindset
- Process-driven and detail-oriented
- Confident customer communication skills
- Ability to identify and resolve discrepancies proactively
- Effective cross-functional collaboration
- Strong time management and prioritization skills
What Success Looks Like
- High on-time PO collection rates
- Accurate and complete billing readiness packages
- Minimal billing delays due to missing documentation or contract discrepancies
- Strong partnership with Sales, Renewals, and Finance
- Contribution to a scalable and repeatable Year 2/3 billing readiness process
SolarWinds is an Equal Employment Opportunity Employer. SolarWinds will consider all qualified applicants for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.
All applications are treated in accordance with the SolarWinds Privacy Notice: https://www.solarwinds.com/applicant-privacy-notice
Top Skills
What We Do
SolarWinds is a leading provider of powerful and affordable IT management software. Our products give organizations worldwide—regardless of type, size, or complexity—the power to monitor and manage their IT services, infrastructures, and applications; whether on-premises, in the cloud, or via hybrid models. We continuously engage with technology professionals—IT service and operations professionals, DevOps professionals, and managed services providers (MSPs)—to understand the challenges they face in maintaining high-performing and highly available IT infrastructures and applications. The insights we gain from them, in places like our THWACK® community, allow us to solve well-understood IT management challenges in the ways technology professionals want them solved. Our focus on the user and commitment to excellence in end-to-end hybrid IT management has established SolarWinds as a worldwide leader in solutions for network and IT service management, application performance, and managed services.
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