Reporting to the Supervisor, Quality and Strategic Initiatives, and working closely with the Administrator, Quality and Curriculum, this position provides temporary administrative support for the School of Health and Public Safety’s quality and curriculum processes. This is an entry-level position that provides a good opportunity to learn about post-secondary operations and systems, while further developing your administrative skills.
The successful candidate has strong administrative skills, attention to detail, and proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, Teams, and SharePoint), D2L, and Adobe Acrobat, and the capacity to learn other software programs used within SAIT and the School of Health and Public Safety. This temporary role will primarily support curriculum-related processes, including implementing course change requests, loading course resources, and facilitating faculty access to the learning management system, while also supporting other administrative functions such as records management, documentation control, and reporting activities.
How you'll contribute
Support the School of Health and Public Safety’s quality and curriculum processes:
• Support annual curriculum renewal processes, including pulling course outline records, implementing course change requests in Curriculog, and validation of completed requests
• Maintain required documentation, and provide reports
• Support textbook/materials requisition processes
• Support maintenance of the learning management system through loading required course resources, and facilitating staff access
• Manage documentation records and templates
• Support preparation of documentation through information gathering, records retrieval, file organization, and report preparation
Administrative Support
Provide administrative support for the quality and curriculum team, including:
• Maintain electronic records and filing systems to support curriculum and quality processes (e.g. file management, document formatting, template maintenance)
• Support for accreditation processes (e.g. compiling course outlines, organizing documentation)
• Complete basic reporting, record verification, and checklist-based reviews, including escalating discrepancies for review
• Track action items
Learning and Professional Development
• Develop proficiency in software systems used by SAIT and the School (e.g. Curriculog, D2L Brightspace, Smartsheet)
• Seek out learning opportunities to further develop knowledge and abilities required for the role
• Complete required SAIT training
Communication and Collaboration
• Communicate with school staff for clarification and follow-up (e.g. email)
• Meet with Administrator, Quality and Curriculum to update on progress
• Meet with direct supervisor
• Communicate with other key contacts as necessary
Other Duties
• As assigned by the direct supervisor and/or Administrator, Quality and Curriculum
Qualifications
• Diploma in office administration
• Up to 1 year related professional experience
• Equivalent combination of experience and education may be considered
Qualifications, Certifications or Designations
Minimum
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams, SharePoint etc)
• Proficiency with Adobe Acrobat and PDF document management
• Strong written and verbal communication
• Typing, accurately and at reasonable pace
• Attention to detail; proof reading
• Organization and time management
Preferred
• MS Office Certifications
• Basic proficiency in Smartsheet
• Experience with Curriculog or other curriculum management systems
• Experience with D2L-Brightspace or other Learning Management system
Skills Required
- Diploma in office administration
- Up to 1 year of related professional experience
- Equivalent combination of experience and education may be considered
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and SharePoint
- Proficiency with Adobe Acrobat and PDF document management
- Strong written and verbal communication skills
- Accurate typing at a reasonable pace
- Attention to detail and proofreading skills
- Organization and time-management skills
- MS Office certifications
- Basic proficiency in Smartsheet
- Experience with Curriculog or another curriculum management system
- Experience with D2L Brightspace or another learning management system
What We Do
SAIT is an ICT company specializing in software development and system integration solutions. With 30 years of experience, they develop proprietary software, custom applications, and innovative RFID and blockchain solutions for traceability and digital supply chains. The company supports businesses in their digital transformation and automation projects through consulting and the implementation of advanced systems.
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