CTMS Operations Analyst

About Care Access

Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow.

With programs like Future of Medicine, which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers, which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all.

To learn more about Care Access, visit www.CareAccess.com.

The CTMS Operations Analyst executes CTMS site and study build configuration, performs build quality control, provides technical support to Care Access users, and produces CTMS-sourced operational reporting to enable final build acceptance and platform governance. The Analyst prepares work for CTMS Operations Manager review, triages incidents, maintains runbook artifacts, and drives first-pass build quality. This role supports the CTMS Operations Manager’s responsibilities for platform governance, release/change-control, vendor coordination, and enterprise reporting

• Populate CTMS entries (visits, procedures, schedules, financial elements, site personnel) according to company requirement; prepare and hand off builds to the CTMS Operations Manager for final review/acceptance.
• Execute build QC checklists, validate configuration and data, log defects with reproducible steps, remediate where possible, and escalate gating defects to the Manager or vendor. Track first-pass acceptance and defect remediation metrics.
• Provide day-to-day CTMS technical support for Study Start-Up (SSU), Source, Study Ops, Site Network and other Care Access users (access requests, role/tag maintenance, runbook guidance); deliver study-specific CTMS training as assigned.
• Produce standard CTMS reports and operational dashboards used by SSU/Study Ops; perform ad-hoc data pulls to support study readiness and cross-functional decision-making
• Maintain build checklists, runbooks, and training materials; propose process improvements that reduce rework and improve build quality and throughput.
• Maintain build checklists, runbooks, and training materials; propose process improvements that reduce rework and improve build quality and throughput.
• Maintain accurate build documentation and audit trails for study readiness and compliance.
• Support the CTMS Operations Manager in vendor ticketing and incident tracking when escalated.
• Assist with onboarding and training of new CTMS Analysts and temporary staff.

• Working knowledge of CTMS configuration and study-build processes (experience with Conductor, Florence, Veeva, or comparable CTMS preferred).
• Strong attention to detail and experience executing QC/checklist work.
• Ability to run and interpret CTMS exports/queries and translate results for non-technical stakeholders.
• Practical experience creating operational reports and dashboards (Conductor, Excel, BI tools).
• Effective written and verbal communication for user support and cross-functional coordination.
• Familiarity with ICH-GCP, SOPs, and audit processes.

• Minimum Education:
  • Bachelor’s degree preferred (or equivalent experience).
• Minimum Experience:
  • 2-4 years of CTMS/platform or clinical systems experience, with 1+ years directly supporting CTMS, study builds, or clinical data operations.
• Preferred certifications: CTMS platform/certification training, GCP/clinical research certifications, or relevant technical certifications.

• Location: Remote within Poland
• Travel: Minimal (<10%), planned in advance.

#LI-Remote

By applying for this position, you acknowledge that Care Access will collect and process the personal information you submit as part of the recruitment process. Your personal information may be accessed, transferred to, stored, and processed in the United States and other countries where Care Access and its service providers operate, subject to appropriate safeguards where required by applicable law. To learn more about how we collect, use, disclose, retain, privacy rights, and otherwise process applicant
information, please review our Privacy Policy: https://careaccess.com/privacy-policy.  

Brazil: Applicants in Brazil can also review our Brazil Privacy Policy:
https://careaccess.com.br/politica-de-privacidade. Candidatos no Brasil também podem
consultar nossa Política de Privacidade para o Brasil:
https://careaccess.com.br/politica-de-privacidade.
Canada: Applicants in Canada can also review our Canada Privacy Policy:
https://careaccess.ca/privacy-policy
Poland: Applicants in Poland can also review our Poland Privacy Policy:
https://careaccess.pl/polityka-prywatnosci. Kandydaci w Polsce mogą również zapoznać
się z naszą Polityką prywatności dla Polski: https://careaccess.pl/polityka-prywatnosci.

Diversity & Inclusion

We work with and serve people from diverse cultures and communities around the world. We are stronger and better when we build a team representing the communities we support. We maintain an inclusive culture where people from a broad range of backgrounds feel valued and respected as they contribute to our mission. 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Care Access is unable to sponsor work visas at this time.

If you need an accommodation to apply for a role with Care Access, please reach out to: [email protected]