CTHCA Grants & Contract Accountant (TM48824)

The Grants and Contracts Accountant for the Colville Tribal Healthcare Authority is responsible for overseeing and participates in processing complex accounting transactions, preparing adjustments to sub-ledgers and ledgers, and oversees and performs reconciliation, reporting, and auditing of general ledger financial information. Ensures compliance with established procedures, accurate and timely accounting and statistical reports, proper utilization analysis, and accounting for revenue, grants and compliance. The Grants and Contracts Accountant will perform their job duties in a professional manner while assuring that all the needs of the patients and team members are met with a pleasant demeanor. Required on-site training until the discretion of the supervisor to work hybrid/remote.

ESSENTIAL FUNCTIONS:

• Prepare Financial Status Report Forms for appropriate agency and funding sources according to grant and contract requirements.
• Maintain grant award files, contract records, and files for all funding agencies in Fund order as established.
• Assist Program Directors and Department Heads with any questions related to the program funds.
• Conduct internal program implementation assessment to ensure financial, procurement, property control and programmatic requirements are enforced.
• Monitor grant budgets and ensure budgets are spent appropriately and fully.
• Facilitates the preparation and submission of grant reimbursement draw request to the awarding agency in a timely manner.
• Facilitates the preparation and submission of all grants required reports and close out arrangements with granting agencies in accordance with the terms of the grant agreements.
• Reviews accounting transaction postings made by others. Participates in posting transactions, and prepares journal entries and general ledger adjustments to budget records, special funds, and financial statements.
• Participates in development and implementation of accounting controls governing financial activity. Ensures separation of activities, accounting of assets, and proper execution of transactions.
• Audits financial data and documents to assure accuracy, completeness and compliance with policies and procedures and applicable government regulations. Recommends change to policies and procedures that improve internal controls.
• Prepares proper closing of the general ledger and trial balance for year-end financial reporting. This includes all special funding, current accounting expenditures, deferred balances, and employee-based accounts such as payroll and accruals.
• Assists with, and coordinates activities connected with audits performed by independent auditors. Coordinates documents, answer questions, prepare requested reports.

• Prepares and analyzes a variety of reports.
• Assists in facilitating the budget development process. Researches and gathers information about labor costs, revenues and limits, projected overhead, and details for expenditures within various funds. Works with departments and sites to develop and critique budget proposals. Implements the approved budget and integrates it into the financial systems.
• Assist with month-end and year-end closing processes.
• Assist with preparing documentation and providing information for internal and external audits.
• Track and follow up on overdue reports and documentation.
• Work collaboratively with other departments, such as the business office and clinical teams, to streamline workflows.
• Complies and ensures compliance with applicable legislation, laws, codes, regulations, accreditation, funding and organizational requirements, policies and procedures.
• Ensure confidential handling of sensitive team member and patient information in line with data protection policies and laws.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma, GED, or equivalent is required.
• The position requires a Bachelor’s Degree in Accounting, or the equivalent specialty, and a combination of five years of experience in involving grants and contracts compliance and healthcare accounting. A CPA, CMA, or CIA certificate is desirable and may substitute for some experience.
• Advanced proficiency in grants and contracts compliance.
• HIPAA Certificate within initial 90 days of employment.
• Ability to understand, speak, communicate and read the English language.
• Requires the ability to prepare trial balance financial statements and summaries, account adjustments, financial estimates (variance analysis), audit reports, and custom reports using PC-based spreadsheets and relational databases.
• Requires the ability to use specialized computer-aided tools for data management and analysis.
• Requires knowledge of accounting principles, methods, practices and terminology.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills, with the ability to manage a high volume of transactions.
• Requires ability to utilize a multi-line telephone with good telephone etiquette.
• Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Well-developed human relation skills to convey technical concepts to others.
• Ability to communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization.
• Ability to plan, organize, and prioritize work processes in a high-volume environment in order to meet schedules and timelines.
• Ability to analyze data from multiple information ports by comparing and contrasting data to draw a conclusion or to identify trends.
• Ability to communicate professionally in written, verbal, and non-verbal format while portraying a friendly tone, word choice, and body language.