We’re looking for a Creative Project Manager who brings structure, speed, and clarity to a fast-moving creative studio. You’ll be the operational backbone of the team: managing the project pipeline, allocating resources, and ensuring every deliverable ships on time and on spec.
You own the “when” and the “how much” of creative production. You work hand-in-hand with a Creative Lead (who owns the “what” and “how”) to balance quality ambitions with delivery realities.
You are not a creative director. You are the person who makes the studio run.
Your Responsibilities
- Own the studio project pipeline: intake, triage, prioritization, scheduling, and delivery tracking across brand design, video, and motion.
- Manage capacity planning for the creative team, including freelancer activation when internal capacity is stretched.
- Staff projects based on skill match, availability, and priority — in alignment with the Head of Comms and Creative Lead.
- Be the single point of entry for all creative requests across the marketing organization.
- Track progress, unblock issues, and ensure nothing falls through the cracks.
- Plan and run creative sprints with internal and freelance talent, managing deadlines and priorities.
- Coordinate quarterly campaign asset production timelines with the Head of Comms and Creative Lead.
- Manage multi-locale delivery schedules (FR, DE, IT, EN, ES) with an efficient production process.
- Ensure all deliverables meet the brief requirements before routing to the Creative Lead for quality sign-off.
- Improve and formalize creative workflows: briefing templates, review cycles, feedback loops, versioning, and approval chains.
- Implement tools and rituals (e.g., sprint board, retrospectives, async reviews) that make the team faster and happier.
- Build and maintain a clear escalation path for competing priorities — routing trade-offs to the Head of Comms when needed.
- Organize and maintain the creative asset database for cross-team access and reuse.
- Be the main operational point of contact between all marketing teams and the studio.
- Educate internal teams on how to work with the studio: how to submit requests, what to expect, and standard turnaround times.
- Manage expectations proactively — communicate timelines, flag delays early, and propose alternatives.
- Help prioritize when everything is urgent, using a clear framework aligned with the Head of Comms.
- Manage the studio’s freelancer and agency budget in coordination with the Head of Comms.
- Source, brief, and manage external creative partners (freelancers, agencies, production companies).
- Negotiate timelines and costs with external vendors to maximize value.
1. Studio Pipeline & Capacity Management
2. Creative Sprint Planning & Delivery
3. Workflow & Process Optimization
4. Stakeholder Management & Communication
5. Budget & Vendor Management
Your Profile
3–5+ years of experience in creative project management, production management, or studio operations (agency or in-house).
Proven track record of managing multiple concurrent creative projects with competing deadlines.
Highly organized, detail-oriented, and adept at multitasking — you bring structure to chaos.
Experience working with creative teams (designers, video producers) and understanding their workflows.
Strong communication skills: you can manage up, down, and across with equal clarity.
Comfortable pushing back on scope creep and holding stakeholders accountable to process.
Proficiency in project management tools (Asana, Notion, or similar) and Google Suite.
Understanding of B2B SaaS marketing context is a plus.
Eager to leverage AI tools to streamline production workflows.
English fluent; French preferred.
Skills Required
- 3-5+ years of experience in creative project management, production management, or studio operations
- Proficiency in project management tools
- Strong communication skills
- Experience working with creative teams
- Highly organized and detail-oriented
What We Do
Cash is King, and Agicap fundamentally reshapes the way companies manage one of their greatest pain points. Agicap allows CEOs and Finance teams of SMBs and Mid-Market companies to efficiently manage and forecast their cash flow, pay their suppliers and get paid. Here is a 2 minute overview of what we do : https://youtu.be/9VztdsTKMwg Agicap is one of the fastest scale ups in Europe, with over 8000 customers, 600 employees, $180m raised and fast revenue growth. Agicap is now launching in North America with the opening of an office in Austin, Texas. We already convinced 100+ customers in North America. Product-market fit is validated, it is now a matter of accelerating revenue generation with a local team. The ambition is to create a Hub in Austin with 100+ people over the next couple of years.
Why Work With Us
- Entrepreneurial adventure with the opportunity to launch the North American market - Unique company culture: meritocracy, high standards, continuous learning - A top-tier Sales Academy in a dynamic and growth-focused work environment.
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