Course Administrative Assistant - School of Computer Science - MLD

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Machine Learning Department (MLD) at Carnegie Mellon University is a leading hub for research and education in artificial intelligence and machine learning. It focuses on developing innovative algorithms and models to address complex problems in diverse fields such as robotics, healthcare, and finance. The department offers a range of undergraduate and graduate programs, fostering a collaborative environment that bridges theoretical research and practical applications. Faculty and students frequently collaborate with industry and other academic disciplines to push the boundaries of what is possible with machine learning.

We are searching for a Course Administrative Assistant to provide administrative support to each of the EAs (4-5) and the courses they manage.

Core Responsibilities

• Course exam seating charts (after hours): Maintain updated documentation. Update the following info each semester: Room layout, seat numbers, left/right desks, broken desks, etc.; A/V status and needs (e.g., check if equipment is working, adapters and power needs)
• Course printing (on campus): Securely print and organize exams. Securely store them in EA office of faculty office.
• Course scanning, sort, and re-staple (after hours/on campus): Securely scan exams after an exam, sort, staple, and store them. Pick up and scan ODR/make-up exams.
• Exam day prep (on campus): A/V requirements. Put together exam boxes with seating charts, room diagrams, extra TA exam copies, tape, pens, pencils, rubber bands, sanitizer, masks, candy* paper, post-its, boxes, carts, adapters, cables, power supply.
• Grading sessions (on campus): Set up rooms, catering, supplies.
• Exam storage (on campus): Management of exam storage in EA and faculty offices. Management of moving exams from storage to secure shredding using university approved schedule.
• Catering (on campus): Order, manage delivery, cleanup, and payment for food and drinks. Events include TA training sessions, grading sessions, TA end of semester parties.
• Poster sessions (on campus): Purchase, manage, and store supplies (poster boards, easels, lights, electric cables, pins, assignments) to set up the secession room based on a constructed diagram.
• Book meeting rooms: EA staff meetings, TA training sessions, Recitations, Exams, TA hours, Grading sessions, Exam viewing sessions, Poster sessions.
• Exam viewing sessions (on campus): Bring exams to exam reviewing session. Monitor exam viewing session to oversee process to enable students to review their graded exams.
• Document and improve processes: All aspects of course administrative organization.
• Course microphones (on campus): Book, pick-up, provide w/ extra batteries, then collect and return.
• Course staff purchasing: Purchase and register laptops, monitors, mouse/keyboards, headphones. Desks and chairs.
• Swag: Select, order, distribute, organize, and store and manage TA swag.
• Course technology purchasing and management: iPads, Apple pencils, technical accessories (e.g., cables, charges, etc.), Track down lost device and accessories.
• SCS Facilities: Request and pick up keys for offices/lockers.
• Other items as necessary.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University.  We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or GED required. Associate’s Degree preferred.
• 3-5 years of experience in administrative support, office management, and data entry.
• Effective interpersonal, organization, and communication skills.
• Experience in higher education preferred
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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