Corporate Workplace Events Coordinator

Job Title

Corporate Workplace Events Coordinator

Job Description Summary

Justification
Client Name – Akamai
Location: - 145 Broadway, Cambridge, MA 02142
Approved by Client - Yes
Reviewed/Approved by Next Level Manager – Yes, approved by Mike Thomas
Funding – 100% Reimbursed
Employee Type – 100% client reimbursed.
F/T – Yes
Business Rationale to request role – Backfilling position for Brooke Heidebrecht, who was in the role and resigned.
Proposed Compensation (USD) - [$60,000] no bonus eligibility

Job Description

• Greets and directs all visitors with enthusiasm, professionalism, and courtesy.

• Provides a very positive and professional first impression to client personnel and visitors. 

• Liaison between the site employees planning the event and is their partner in logistics: aligning on event expectations, themes, and making sure the events are a success. 

• Assist with visitor registration, manage guest visitors, and coordinate catering and event logistics. 

• Keep meetings, events, and all related areas neat and orderly, and manage vendor work on-site.

• Ensures that the setup of chairs, tables, stages, decorations, or other equipment is per the client's requirements and in accordance with applicable safety, fire, health, and building codes.

• Provide expertise, support, and guidance in areas such as menu planning, room selection and set-up, sourcing and securing vendors, logistical planning, and day-of execution.

• Maximizing meeting space utilization by supporting the bookings and meeting space management process, and working with customers and the team to effectively use meeting space, including addressing space conflicts and negotiating space needs.

• Responds to internal clients’ questions, requests, and complaints in a timely manner. 

• Supports other teams and Events Coordinator in resolving any customer service issues quickly and to the satisfaction of the client.

• Supporting day-of execution, including coordination with team/vendors, last-minute logistical needs, ensuring effective set-up/execution of the event, and providing course-correcting instructions/directions, when needed.

• Managing and fostering relationships with the team, vendors, customers, and other key stakeholders through effective communications, collaboration, and engagement with the purpose of delivering a "best in class" event experience.

• Different working schedules may be required at times, based on business needs.

• Knows the importance of organization, prioritization, and multitasking in relation to performing an efficient and effective job.

• Provides support to the facility and hospitality teams as required.

• May perform other support duties and functions as assigned, such as administration, tenant services, clerical, printing/copying, reception, and answering phones.

IMPORTANT EDUCATION

• Associate degree preferred or equivalent experience 3+ years preferably in hospitality or event planning or logistics, or trade shows

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Ability to develop positive working relationships with clients and vendors.

• Strong proficiency with MS Office Suite (MS Word, Excel, and PowerPoint)

• Ability to maintain a positive attitude under pressure.

• Strong oral and written communication skills.

• Reliability

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. May be required to travel outside between client sites in varying weather conditions.

Compensation: $63,000 or $30.29/hr.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 25.75 - $30.29

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”