Corporate Services Partner – Executive Support
Sydney, Regional Head Office | Global Organisation
Hybrid work environment
Join a high-performing national corporate function supporting senior leaders and Civeo’s Executive General Manager (EGM) group in a growing, fast-paced business. This is an exceptional opportunity for an experienced Senior Executive Assistant to step into a highly visible role with direct exposure to the Executive Team.
Position Overview
Based in Sydney and reporting to the National Corporate Services Manager, you will play a pivotal role delivering high-level executive support to senior leaders within a national corporate environment.
This role offers extensive exposure across the corporate business, partnering closely with Executives and senior stakeholders while contributing to a consistent, high-quality service model across the organisation.
You’ll join a collaborative, nationally aligned Corporate Services team and be integral in driving operational excellence, process consistency, and system optimisation.
Key Responsibilities
- Provide end-to-end executive support to senior leaders, ensuring efficient management of time, priorities, and deliverables
- Manage complex and dynamic global calendars, meetings, and executive communications
- Coordinate domestic and international travel, events, and key leadership engagements
- Prepare high-quality presentations, reports, and correspondence
- Engage with senior stakeholders across EXCO and broader leadership teams
- Act as a key liaison point across internal and external networks
- Drive process improvements and leverage systems to enhance efficiency
- Collaborate across the Corporate Services team, providing support and backup where required
Key Competencies & Experience
- You are an experienced Senior Executive Assistant (EA) or Executive Team Administrator who thrives in a fast-paced, corporate environment and enjoys partnering at Executive level
- Proven experience supporting senior executives at C-level
- A systems-oriented mindset, with strong capability using Microsoft 365 tools to their full potential
- Experience drafting professional executive correspondence
Skills
- Exceptional organisational skills with the ability to manage competing priorities
- Confidence working with senior stakeholders and building trusted relationships
- Strong communication skills and high attention to detail
- Excellent tech literacy, advanced across Microsoft Platforms
- A proactive, solutions-focused approach with a collaborative style
- Interest in driving process improvements and system optimisation
Why Join?
- High exposure to the Executive Team
- Broad involvement across a growing corporate business
- Collaborative, supportive and nationally connected team
- Global organization listed on NYSE
- Organisational Development and Learning Opportunities
- The Civeo Hive Rewards and Recognition Program
- Hybrid working model (3 days in office / 2 days WFH)
About Us
Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.
We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.
We're safe, welcoming, and proud to encourage Aboriginal & Torres Strait Islander people to join us
Skills Required
- Experience as a Senior Executive Assistant or Executive Team Administrator
- Proven experience supporting C-level senior executives
- Advanced proficiency with Microsoft 365 and Microsoft platforms
- Experience managing complex global calendars, meetings and travel coordination
- Experience drafting professional executive correspondence and preparing presentations/reports
- Exceptional organisational skills and ability to manage competing priorities
- Strong communication skills and high attention to detail
- Ability to build trusted relationships and engage with senior stakeholders
- Proactive, solutions-focused approach with interest in process improvements and system optimisation
What We Do
Civeo is a global workforce accommodation specialist that helps people maintain healthy and productive lives while living and working away from home. Civeo Australia has more than 24,000 rooms under management throughout Queensland, New South Wales, Western Australia and South Australia. We are part of Civeo Corporation, a global company with regional operations in Australia, the United States and Canada with a combined total of over 40,000 rooms. Civeo’s core values Safety, Care, Integrity, Excellence, Respect and Collaboration are the principles that form the foundation on which we perform work and ultimately influence and shape our amazing culture. Unsurprisingly, they are the practices we use every day in everything we do.
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