Are you the person who loves bringing people together and making an event come to life — while also being the welcoming face of an office?
We're looking for an energetic, organized and people-focused Workplace & Events Coordinator to help create an exceptional experience for our Edmonton team, clients and visitors. This is a hands-on role that combines front-desk reception, workplace coordination and event planning. You'll welcome people into our office, coordinate meetings and vendors, and take ownership of internal team events, client events and company initiatives — from finding the right venue and coordinating catering to managing the details that make the experience memorable.
A Day in the Life:
- Greeting staff and visitors in a professional and courteous manner, and directing to appropriate contact
- Plan and execute engaging internal events, team-building activities, and company initiatives
- Coordinate all logistics for external client events
- Administrative support for various teams in the branch
- Create branch communication including marketing materials for office and client events
- Source, evaluate, and secure optimal venues and meeting spaces for events
- Assist with new hire onboarding – including office organization, equipment setup, building tours, ID badge creation, etc.
- Meeting coordination including booking meeting rooms, catering orders, guest sign-in, hoteling station setups, etc.
- Manage Corporate Services phone and inbox, respond to inquiries, order gift cards, etc.
- Mail / courier processing and distribution
- Maintain tidiness and cleanliness of kitchen and boardrooms throughout the day
- Vendor liaison for all office related maintenance including supplies, HSE items, custodial, etc.
- Order and maintain office and coffee supplies inventory
- Monthly credit card reconciliation and generating expense reports
- Update sales CLM, documentation reviews and filing, other sales coordinator related duties
- Co-chair the HSE Committee, complete internal audits and inspections
What You Bring:
- 2+ years of experience coordinating events, workplace experiences, hospitality, client experiences or similar people-facing programs.
- Demonstrated experience planning and executing events — from initial idea and venue sourcing through logistics and day-of execution.
- Strong knowledge of Edmonton venues, restaurants, caterers and local event suppliers is an asset.
- Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
- Proficient in Microsoft Office, Teams, and CRM
- Certificate in Business Administration, Accounting Assistant, or equivalent is an asset
Why Work at Long View?
- Great people and culture
- Flexible environment – A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness
- Fun is one of our core values
Skills Required
- 2+ years of experience in a coordinator or corporate services position
- Certificate in Business Administration, Accounting Assistant, or equivalent
- Excellent verbal and written interpersonal and communication skills
- Experience in event planning and coordination
- Proficiency in Microsoft Office, Microsoft Teams, and CRM software
What We Do
Long View is one of the most powerful IT solutions and services companies in North America with offices across the continent. With a clear focus on combining business and technology through our Hybrid IT solutions including cloud, IT infrastructure, managed services, and end user support, Long View is able to define and customize what the future of IT looks like for our clients. Innovative, flexible, cost-effective, and business focused…that’s Long View.
