CORPORATE SERVICES COORDINATOR
JOB DESCRIPTION
Position Summary
The Human Resources Coordinator provides high-level administrative support across core HR functions, ensuring efficient, compliant, and consistent execution of processes. This role serves as a key operational partner to the HR team, supporting onboarding, background screening, HR reporting, safety administration, and company-wide initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across a growing, multi-location workforce.
Key Responsibilities
- Background Checks & Drug Screening
- Serve as backup support for background check and drug screening processes
- Coordinate pre-employment screenings, ensuring timely completion and compliance with company policies and state regulations
- Track results, escalate issues as needed, and maintain appropriate documentation
- Onboarding & Orientation Support
- Assist with new hire onboarding processes, including scheduling, communication, and documentation completion
- Support new hire orientation sessions and ensure a positive, organized onboarding experience
- Coordinate with hiring managers and internal teams to ensure readiness for new employees
- Backup for new hire bags and apparel tracking with requesting orders prior to needs
Additional Responsibilities
- HR Administration & Coordination
- Back-up for hotel and travel booking, including Per Diem and license processing
- Provide day-to-day administrative support to the HR team, including document management, data entry, and process tracking
- Maintain accurate employee records in HR systems and ensure data integrity across platforms
- Support HR workflows, including personnel changes, transfers, and employment verifications
- Assist in maintaining SOPs, templates, and HR documentation as a single source of truth
- HR Reporting & Data Tracking
- Generate and maintain recurring HR reports (headcount, turnover, onboarding metrics, etc.)
- Assist in tracking key HR metrics and compiling data for leadership reporting
- Ensure accuracy and timeliness of HR data used for decision-making
- Event Planning & Team Member Engagement
- Assist in planning and coordinating company events, meetings, and team member engagement initiatives across all locations
- Support logistics, communication, and execution of internal events and programs
- Partner with HR leadership to promote culture and engagement initiatives
Knowledge:
- High School diploma or GED is required; Bachelor’s degree is preferred
- Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred
- Ability to multi-task and manage competing priorities
Work Experience:
- Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred
Skills and Competencies:
- High degree of confidentiality
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products including Word and Excel
- Proficient in PDF creation
- Must have valid state driver's license and good driving record
Physical Requirements
- 100% Office Setting, including sitting, some bending, some lifting, walking and viewing
Skills Required
- High School diploma or GED
- Minimum of 5 years administrative experience
- Experience in Human Resources, Payroll, or Benefits
- Ability to multi-task and manage competing priorities
- High degree of confidentiality
- Excellent written, verbal, and presentation skills
- Detail oriented with excellent organization skills
- Proficient in Microsoft Office (Word and Excel)
- Proficient in PDF creation
- Valid state driver's license and good driving record
What We Do
Allied Fire Protection is dedicated to protecting lives and property through expert fire protection solutions. From our corporate headquarters in Houston, we proudly serve communities across Austin, San Antonio, Laredo, the Rio Grande Valley, Dallas/Fort Worth, Tampa, and Nashville — delivering safety, reliability, and peace of mind wherever we go.
