Corporate Secretariat USA

Job Description

Purpose of the role

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities. 

Accountabilities

• Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required.
• Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations.
• Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements.
• Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices.
• Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts.
• Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards .
• Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors.

Director Expectations

• To manage a business function, providing significant input to function wide strategic initiatives. Contribute to and influence policy and procedures for the function and plan, manage and consult on multiple complex and critical strategic projects, which may be business wide..
• They manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business. Or for an individual contributor, they lead organisation wide projects and act as deep technical expert and thought leader, identifying new ways of working and collaborating cross functionally. They will train, guide and coach less experienced specialists and provide information affecting long term profits, organisational risks and strategic decisions..
• Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives.
• Manage, coordinate and enable resourcing, budgeting and policy creation for a significant sub-function.
• Escalates breaches of policies / procedure appropriately.
• Foster and guide compliance, ensure regulations are observed that relevant processes in place to facilitate adherence.
• Focus on the external environment, regulators, or advocacy groups to both monitor and influence on behalf of Barclays, when appropriate.
• Demonstrate extensive knowledge of how the function integrates with the business division / Group to achieve the overall business objectives.
• Maintain broad and comprehensive knowledge of industry theories and practices within own discipline alongside up-to-date relevant sector / functional knowledge, and insight into external market developments / initiatives.
• Use interpretative thinking and advanced analytical skills to solve problems and design solutions in often complex/ sensitive situations.
• Exercise management authority to make significant decisions and certain strategic decisions or recommendations within own area.
• Negotiate with and influence stakeholders at a senior level both internally and externally.
• Act as principal contact point for key clients and counterparts in other functions/ businesses divisions.
• Mandated as a spokesperson for the function and business division.

All Senior Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

To act as Director to the joint Boards and Committees of BUSLLC and BBDE. The role involves liaising with the relevant Directors and management in order to plan and execute Board and Committee meetings, as well as ensuring their effective operation in accordance with local law, regulation and best practice. Reporting to the BUSLLC and BBDE Company Secretary, the role will also involve providing advice and support in relation to corporate governance matters and external reporting.

Flexibility and adaptability to a varying workload will be of the major importance in this role, including with respect to working hours and being prepared to provide support for urgent deliverables. Some travel to meetings outside New York will at times be required. The highest levels of attention to detail is required and the ability to manage a number of competing priorities and manage team colleagues is essential.

Competencies/Essential Skills

• Excellent verbal and written communication skills. Strong technical and business writing, drafting and proofreading skills.
• Meticulous attention to detail and accuracy, methodical and careful.
• Well-organized, experienced in managing and setting deadlines for projects/actions, with ability to prioritise own workload and the workload of direct reports to operate under pressure in a fast-moving environment.
• Flexibility and adaptability to varying workload, including with regards to working hours and being prepared to provide support for urgent projects.
• Strong ability to scope, plan and deliver complex multi-disciplinary projects.
• Proactive and able to work on own initiative as well as part of a team.
• Confident and collaborative team-player, a creative and strategic problem solver with the ability to influence and build positive, trusted relationships and drive change.
• Dedication to fostering an inclusive culture and value diverse perspectives.
• Utmost discretion when handling highly sensitive and confidential material.
• Ability to build good relationships with key stakeholders at all levels, demonstrating confidence in dealing with senior executives.
• Ability to quickly understand the scope of a project/work stream and support its objectives – to “hit the ground running”.

Qualifications/Knowledge/Experience

• Law or top-level business or bachelor degree.
• Proven banking, financial, corporate or legal experience.
• Demonstrated, sophisticated corporate secretary and governance experience working with external directors, preferably in a complex financial institution, or prior experience supporting or advising highly regulated entities, with a strong awareness of the dimensions of legal and regulatory risk.
• Experience in writing and producing high-quality Board and Committee meeting minutes, or drafting and preparing legal documentation, or executive-level briefing papers/aide memoires, with minimal oversight.
• Knowledge of relevant legal and regulatory requirements a plus, particularly Delaware business law, FRB, SEC, FDIC and FINRA regulations.
• Proven people management skills, including delegation, motivation and performance management.
• Driving the performance of junior colleagues and managing resources.
• Experience in managing and setting deadlines for projects/actions that are generated within the team or generated externally that requires team input(s).
• High level of PC skills including Word, Excel, PowerPoint, Outlook;
• Working knowledge of Diligent Boardbooks or similar a plus.

Minimum Salary:​ £235,000

Maximum Salary: £287,000
The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.