The Role
Provide multi-jurisdictional company secretarial support including minute-taking, board meeting management, agenda and board paper preparation, governance projects, stakeholder liaison, tracking actions, and contributing to governance improvement plans.
Summary Generated by Built In
Who we are
Saffery Trust is a director-led firm of individually expert, collectively exceptional people. We help clients to optimise their personal and business wealth and to create lasting legacies. We have the freedom and agility to act in the moment, and the wisdom and experience to plan for the long-term.
Saffery Trust is a director-led firm of individually expert, collectively exceptional people. We help clients to optimise their personal and business wealth and to create lasting legacies. We have the freedom and agility to act in the moment, and the wisdom and experience to plan for the long-term.
Established in Guernsey in 1977, we are one of the largest independent private client firms in the island. As an accredited STEP Platinum Employer Partner, we offer great benefits, including:
- a competitive salary
- flexible working and dress for your day policies
- full financial support and study leave for professional development
- top-level health insurance for our people
- annual performance-based bonuses
- e-bikes free for staff use and opportunities to take part in green initiatives
- regular sports and social events as well as opportunities to support local charities
The role
We’re looking for an enthusiastic Corporate Secretariat at Senior Administrator level who demonstrates our core values and wants to build a rewarding career. The role will give the opportunity for an individual to develop their Company Secretarial skills under the guidance of the firm’s Company Secretary. They should be familiar with multi-jurisdictional statutory requirements and able to take meeting notes electronically. The ideal candidate will be studying towards a relevant qualification.
The responsibilities
You’ll be working in a friendly and progressive environment as a member of the team to undertake a broad range of duties including:
- providing statutory secretarial services for Guernsey, Switzerland, Cayman and Dubai jurisdictions and for Saffery’s main in-house companies, including day to day minutes
- assisting with the Board meeting management, quarterly minute reporting, governance-related projects and minute template development
- assisting with scheduling board meetings, preparing agendas, and ensuring timely distribution of board papers along with provision of guidance on the content and structure of board papers ensuring clarity and effectiveness
- developing and maintaining strong, proactive relationships with board members, serving as a key source of information and advice and facilitating efficient and timely communication between the board, its committees, senior management, and non-executive directors
- recording board decisions clearly and accurately through minute taking and the recording and tracking of action points, ensuring a comprehensive and precise account of discussions and resolutions and communicating board decisions to the relevant members of the management team via quarterly and ad-hoc minutes
- may develop and maintain a corporate governance improvement plan, ensuring regular reviews and updates based on board evaluations
You
- a sound understanding of tasks covering a range of activities using multiple methods, techniques and processes
- may have attained or be working towards a relevant qualification, (CGI/STEP or equivalent) along with meeting your CPD requirements
- effective communication skills and the ability to converse with a range of people, adapting style with ease to suit the audience and situation
- ability to identify and resolve non-complex issues, with support and direction
- ability to prioritise and complete tasks to achieve deadlines, with support and direction
- ability to work to specified standards and service levels and propose solutions to resolve straight forward daily problems
- evidence a positive and committed approach to teamwork and understand the importance of working together to provide excellent client service
About
We are a director-led firm of individually expert, collectively exceptional people with a number of international offices. We continually seek to evolve and enhance our service offering, positioning ourselves as one of the leading trust companies. Excellence is at the core of everything that we do. We recognise that our people are our most valuable assets, and we pride ourselves on fostering an environment where everyone is seen, heard, and respected. We are committed to the personal and professional development of our people, and we support and promote good mental, physical, social, and financial well-being, with year-round initiatives and opportunities.Equality, Diversity & InclusionWe appreciate and respect diversity and actively seek opportunities to draw from a broad range of views and experience. Equality, diversity, and inclusion are part of our culture and represent an ongoing commitment to ensuring we deliver excellence for our people and that everyone belongs. We are united by our core values of excellence, integrity, enthusiasm, and collegiality, and our people are never just a number, we are a team - Saffery Trust is where Potential meets Personal.Ready to find out how far you could go with Saffery Trust? For more information, get in touch with our friendly People & Culture team at [email protected].
Skills Required
- Familiarity with multi-jurisdictional statutory requirements (Guernsey, Switzerland, Cayman, Dubai)
- Experience providing statutory secretarial services and day-to-day minute taking
- Ability to take meeting notes electronically and record/track action points
- Assisting with board meeting management, scheduling, agenda preparation, and timely distribution of board papers
- Effective communication skills and ability to adapt style to different audiences
- Ability to prioritise tasks, meet deadlines and work to specified service standards
- Ability to identify and resolve non-complex issues with support and direction
- Experience developing or maintaining minute templates and governance-related documentation
- May have attained or be working towards a relevant qualification (CGI/STEP or equivalent) and meet CPD requirements
- Positive, committed approach to teamwork and excellent client service
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The Company
What We Do
A partner-led and people-focused top 20 accountancy firm. We are Saffery. Proud of our history, focused on your future. Overview At Saffery, we’re more than just chartered accountants and tax and business advisers. We’re a partner-led and people-focused firm, committed to our clients and honouring our heritage – it’s the core of who we are. Since 1855, we’ve built long-term relationships with our diverse, high-profile clients, across varied and specialised sectors. From interpreting tax complexities and identifying key financial structures to building tailored strategies for your goals, our teams are here for you. We specialise in the following sectors: • Corporate finance • Entrepreneurs • International
