Corporate Secretarial Manager

Responsibilities

1. Governance & Entity Management

• Support Legal Team in carrying out company secretarial function for global entities, ensuring full compliance with local statutory and regulatory requirements.
• Corporate Actions: Oversee the drafting and circulation of shareholder and board resolutions, while managing the formal administration of corporate seals and usage protocols.
• Filing Excellence: Act as the final reviewer for all statutory and regulatory filings to ensure absolute accuracy and adherence to legal deadlines.

2. Board & Stakeholder Coordination

• Board Operations: Direct the end-to-end logistics and coordination of Shareholder and Board meetings, ensuring seamless execution and professional stakeholder engagement.
• Project Liaison: Serve as the primary point of contact for external secretarial service providers and internal stakeholders on complex global corporate projects.
• Strategic Reporting: Synthesize complex governance data into clear, periodic updates for internal leadership and relevant stakeholders.

3. Leadership & Operational Excellence

• Team Leadership: Provide mentorship and guidance to direct reports, establishing clear prioritization and a robust QA process to ensure all deliverables meet executive standards.
• Digital Transformation: Drive departmental efficiency by implementing AI-driven tools and automated workflows to modernize the secretarial function.
• Policy & Workflow Design: Support the formulation of group-wide corporate policies, document templates, and standardized workflows to ensure global operational consistency.

4. Team Administration & Legal Research

• Budgetary Management: Facilitate the team annual budget and expense forecasting, ensuring cost-effective management of external vendors.
• Technical Research: Conduct in-depth research and analysis of evolving corporate laws to proactively advise the internal stakeholders on necessary governance adjustments.
• Strategic Support: Execute high-priority ad hoc tasks and special projects as required by the management.

Requirements

• Bachelor’s degree in Business Administration, Corporate Governance, Law or related disciplines
• 6 to 8 years company secretarial experience
• Direct people management experience is an advantage, preferably within a legal or compliance function
• Members and students of HKCGI, CSIS, MAICSA, ICSA and ICPA are welcome
• Excellent command in spoken and written English
• Computer literate; Proficient in MS Office applications
• Experience in utilizing entities management platforms and other digital tools is an advantage
• Self-motivated and detail-oriented
• Able to prioritize tasks and work independently
Benefits: 
• Exposure to corporate governance and regulatory practice of numerous jurisdictions across the world
• Dynamic and interactive team environment
• Hybrid working arrangement