Job Summary
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments or rooms. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Performs administrative and clerical support tasks. Performs basic filing and recordkeeping.
KEY TASKS and RESPONSIBILITIES:
Answers all incoming calls in a professional manner
Ensure phone calls are directed accordingly
Greet guests and visitors in a professional, friendly, inviting manner
Maintain employee extension lists
Responsible for the assigning visitor badges and log accordingly
Reserve meeting rooms and maintain rooms in reception area
Able to communicate with the office of Property Management to address facilities issues (ie., HVAC, plumbing, restrooms, etc)
Order meeting lunches as requested
Perform variety of clerical duties
Responsible for incoming/outgoing mail and assuring deliveries are placed in correct location
Prepare outgoing FedEX packages
Attention to detail and confidentiality is highly necessary
Manage the Meeting Room database
Other duties as assigned
QUALIFICATIONS:
Commits to a 7:45 am - 5 pm schedule from Monday-Friday
Excellent telephone skills
Personable and able to communicate across all levels of an organization
Presents a professional appearance
Great personality that makes guests feel welcome and calms the nerves of interviewees
Previous experience in a client facing position is a plus
Likes things clean and organized and pays attention to details
Ability to multitask, operate efficiently, learn, and adapt quickly
Google platform skills a plus
Position TypeFull time
and
PermanentOnly technical issues will be monitored through the below inbox:
recruiting.support@ imerys.com
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED.
To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.
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What We Do
We are a world leader in mineral-based specialties, offering high value-added solutions to many different industries, ranging from process manufacturing to consumer goods.
Our value-added solutions are formulated to meet the technical specifications of each customer and contribute to the performance of a multitude of products in three categories:
1. Functional additives - added to the mineral formulation of customers’ products.
2. Mineral components - essential constituents in the formulation of customers’ products.
3. Process enablers - used in customers’ manufacturing processes, but not present in the end product.
These serve many industries such as construction materials, mobile energy, steelmaking, agri-food, automotive, and cosmetics.
