Spark Power, a trusted partner in energy in North America, is looking for a Corporate Receptionist, reporting to Manager, Human Resources, is responsible for a variety of administrative and accounting-related duties. This includes answering calls, directing calls and other communications and assisting with general clerical duties along with some daily collection activities. The Corporate Receptionist possesses a strong attention to detail, communication skills, and knowledge of Microsoft applications. This includes daily communication with 3rd parties through phone and/or e-mail, working with internal and external customers and business partners to proactively identify and resolve problems that might arise.
What will you do you as the Corporate Receptionist?
- Daily answers, screen and transfer the phone calls to the applicable person/department, taking care of the emergency service calls
- Arrange after-hours phone coverage with answering service
- Monitor emails sent to the company info email account and distribute accordingly to appropriate personnel
- Accounting responsibilities such as mailing cheques for AP, arrange pick up for AR cheques via Purolator/FedEx and/or deposit cheques
- Arrange shipping/mailing of documents and materials for various departments through internal shipping platform Screen mail and send them to the applicable person. Dropping the mail to the mailbox/post office
- Verification of personal expenses for tax purposes
- Research, identify eligibility and apply payments for cheques received
- Additional tasks as assigned
Spark Power Employee Benefits and Perks:
- Diverse customer base-including: industrial, commercial and institutional
- Competitive wages
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training
- Employee referral bonus program
- Corporate discounts (hotels, travel, insurance, retail..)
- …much more
Do you have the Spark? Here’s what we’re looking for
- Familiar with Microsoft Excel, Word, Outlook, Teams, NetSuite
- Excellent communication and interpersonal skills
- Excellent customer service skills required, including the ability to respond calmly and make rational decisions in stressful situations
- Strong organizational and time management skills to effectively assist with adherence to deadlines, attention to detail and strong problem solving and decision-making with a high degree of accuracy
- Previous relevant experience, in a similar role
- High school diploma, degree in accounting, finance, business administration or equivalent work experience an asset
- Flexibility in work schedule when required
- Must be able to work as part of a team with peers and leadership within organization
- Ability to work independently with little supervision
- Physical Requirements and Environmental Conditions;
- Typical office environment, sitting, performing repetitive motions, use of office equipment
- Requirement to be in Burlington office 4 times a week to ensure timely mail/shipping coordination
- Long periods of sitting and visual focus may be required
- Working more than 40 hours per week may be required at times
Who is Spark Power?
Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers’ Trusted Partner in Power™. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers’ operations up and running today and better equipped for tomorrow.
Spark Power welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Artificial intelligence tools may be used to support parts of the recruitment and selection process, including application screening
Skills Required
- Familiarity with Microsoft Excel, Word, Outlook, Teams, NetSuite
- Excellent communication and interpersonal skills
- Excellent customer service skills, including calm decision-making under stress
- Strong organizational, time management, attention to detail, problem-solving skills
- Previous relevant experience in a similar role
- High school diploma
- Degree in accounting, finance, business administration or equivalent work experience
- Flexibility in work schedule when required
- Ability to work as part of a team and independently with little supervision
- Ability to be in Burlington office four times per week for mail/shipping coordination
- Willingness to work more than 40 hours per week at times
- Experience handling mailing/shipping logistics and basic AP/AR cheque processing
What We Do
Spark Power is a leading independent provider of end-to-end electrical services, operations and maintenance services, and energy sustainability solutions to the industrial, utility, and renewable asset markets in North America. They focus on delivering high-quality standards in service, reliability, and safety through a distributed branch model, supporting customers with electrical contracting, industrial automation, and control panel requirements.
