Corporate Paralegal

About flyExclusive

flyExclusive is one of the fastest-growing private aviation companies in the country — and we are just getting started. From our world-class Jet Club to our unmatched private jet charter, clients who fly with us receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Why flyExclusive?

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up flyExclusive. We’re more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians. If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at flyExclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company.

If that sounds like you, come and work with us at flyExclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Job Summary

The Corporate Paralegal supports the General Counsel and legal function in executing transactions, preparing and managing legal documents, and maintaining corporate records. This role coordinates agreements and other legal work from initial draft through signature and post-closing organization. The Corporate Paralegal prepares drafts and revisions using approved forms and attorney direction, tracks open issues and deadlines, coordinates with internal stakeholders, customers, escrow agents, and outside counsel, and helps ensure that legal files are accurate, complete, and accessible.

The successful candidate is a detail-oriented legal professional who can manage multiple workstreams, exercise sound judgment with confidential information, and move transactions forward without losing sight of document accuracy or required approvals. 

Key Responsibilities

Transactions and Agreements

• Coordinate legal aspects of corporate and commercial transactions, including maintaining timelines, closing checklists, document lists, signature packets, and post-closing deliverables.
• Prepare initial drafts, revisions, redlines, summaries, and comparison documents for attorney review, using approved templates and instructions. Documents may include confidentiality agreements, aircraft purchase and lease agreements, amendments, consents, certificates, closing documents, and other corporate or commercial agreements.
• Support the preparation, review, execution, and recordkeeping of Jet Club, fractional ownership, and other business agreements as assigned by the General Counsel.
• Track drafts, comments, approvals, signatures, and outstanding items; follow up with internal stakeholders and outside parties to keep matters moving toward completion.
• Coordinate electronic signatures and closing logistics; verify that executed documents are complete and filed in the appropriate repository.
• Assist with due diligence by organizing requests and responses, collecting documents, maintaining secure files, and tracking open questions.

Sales and Relationship Support

• Partner with Sales and the General Counsel to move prospective and renewing Jet Club and fractional ownership agreements from approved terms through execution.
• Serve as a responsive point of contact for prospective and existing customers on the status and logistics of their agreements, including document requests, signature steps, and expected next actions.
• Communicate with high-net-worth individuals and their authorized representatives with professionalism, discretion, accuracy, and attention to the level of service expected in a private aviation relationship.
• Coordinate with Sales to resolve incomplete paperwork, identify discrepancies between approved terms and draft documents, and escalate substantive legal or commercial questions to the appropriate decision-maker.
• Maintain accurate records of agreement status, outstanding items, and key communications so Sales and the legal team have a consistent view of each transaction.
• Support amendments, renewals, ownership changes, and other post-signature documentation, as applicable, under the General Counsel’s direction.

Corporate Governance and Legal Records

• Maintain corporate records, including entity documents, resolutions, written consents, minutes, and related approvals.
• Assist with preparing board and committee materials, resolutions, consents, and minutes. Coordinate distribution and execution of governance documents as needed.
• Maintain organized legal matter files and contract records, including key dates and other information identified by the legal team.
• Support entity maintenance and filings in coordination with the General Counsel, outside counsel, and relevant internal teams.

Legal team coordination

• Coordinate assigned legal matters with Sales, Finance, other business teams, outside counsel, and counterparties.
• Keep the General Counsel and other executives organized and punctual, proactively managing schedules, reminders, and priority tasks.
• Proofread and quality-check legal documents for consistency, completeness, formatting, defined terms, exhibits, signature blocks, and version control.
• Help improve legal templates, intake processes, trackers, filing practices, and transaction workflows under the General Counsel’s direction.
• Protect privileged, confidential, and sensitive information. Escalate requests for legal interpretations, negotiated exceptions, or commitments outside approved terms to the General Counsel.

• Ensure all tasks and assignments are completed accurately, on time, and with attention to detail.
• Edit and proofread documents to maintain high standards of grammar, spelling, syntax, and style, utilizing meticulous attention to detail.

Key Skills: 

• Strong legal drafting, proofreading, document-comparison, and organizational skills, with a commitment to quality and attention to detail.
• Familiarity with contract terminology, transaction processes, and corporate governance documents.

• Clear, professional written and verbal communication; effective follow-through with internal teams and external parties.
• Sound judgment, discretion, and a commitment to handling confidential information appropriately.
• Demonstrates initiative and sound judgment in independently identifying issues, proposing practical solutions, and moving assigned matters forward, while knowing when to escalate legal or commercial decisions to the General Counsel.
• Strong organizational, project management, and problem-solving skills with multi-tasking abilities 

• Adaptable to various competing demands, and demonstrates the highest level of customer/client service and response 

Technical Competencies

• Proficiency with Microsoft Word, Teams, Excel, Outlook, and Adobe Acrobat, including redlining and document comparison.
• Experience with electronic signature tools, document-management systems, contract trackers, or contract lifecycle management systems.
• Ability to organize electronic matter files and maintain accurate document and deadline tracking.

 Work environment 

• This position is based on-site at our Raleigh office and reports to a General Counsel who works remotely. Must collaborate regularly with the General Counsel through viTeams phone, email, and shared legal systems, and is expected to manage on-site priorities with appropriate independence.
• Typical office and computer lab environment with frequent interruptions. 

 Physical demands 

• Ability to occasionally lift and move standard office objects weighing up to 20 pounds. 

• Ability to remain in a stationary seated or standing posture for extended periods of time. 

• Ability to move inside the office environment to access shared printers or meeting rooms. 

• Ability to navigate multi-level facilities via stairs or elevators during daily transit. 

• Ability to read small-print documents, view multiple computer screens, and inspect detailed reports clearly at close range. 

• Ability to hear and exchange accurate information during phone calls, video conferences, and in-person team discussions. 

• Ability to perform continuous keyboarding, mouse navigation, or ten-key data entry tasks. 

• The essential functions described in this job description represent the fundamental duties of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position, consistent with applicable law. 

 Dress Code and Uniform 

• Well-groomed appearance 

• Adherence to department dress code 

 Travel required 

• Limited travel may be required

EEO statement  

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.  

Other duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

 Required Qualifications 

• Bachelor’s degree, paralegal certificate, or equivalent combination of education and relevant experience.
• 3+ years of experience as a paralegal, transaction coordinator, or comparable legal support role, with substantive experience drafting or managing contracts or legal documents or supporting transactions.
• Experience coordinating document execution, maintaining legal records, and managing multiple deadlines and stakeholders. 
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat, including redlining/track changes and creating fillable forms.
• Availability and commitment to service, including some weekends and/or after hours on occasion.
• Ability to maintain the confidentiality of sensitive business and legal information.

• Must be legally authorized to work in the United States. flyExclusive participates in employment eligibility verification as required by law. Visa sponsorship is not available for this position. 

• Employment is contingent upon successful completion of a background check conducted in accordance with applicable federal, state, and local laws. The background check may include verification of employment and education and, where permitted by law and applicable to the position, a criminal background check. 

Preferred education and experience 

• Corporate or in-house paralegal experience, including work directly supporting a General Counsel or legal team.
• Experience with transaction closings, due diligence, entity management, board materials, or corporate governance.
• Experience with aviation, fractional ownership agreements, membership programs, or similar contractual structures.
• Experience with contract lifecycle management, entity-management, or e-signature platforms.