Corporate Paralegal

About Zep Inc.

Zep Inc. is a leading manufacturer of cleaning solutions for businesses and consumers with operations across the U.S, Canada, and Europe. Our purpose is to make the planet cleaner, safer, and more productive. To fulfill our purpose, we focus on understanding and solving cleaning needs for consumers, as well as business customers across a variety of segments including transportation, industrial, institutional, and food & beverage. We also have a strong presence in the consumer-packaged goods (CPG) segment, where we develop products to help consumers and businesses maintain a clean and safe environment. Our products can be found online and at retail shelves at outlets like Home Depot, Amazon, Lowe’s, Ace Hardware, Grainger, HD Supply, Walmart, and many others. We market our products under well recognized and established brand names, such as Zep®, Enforcer®, Misty®, TimeMist®, TimeWick, and Country Vet®. Zep was founded in 1937 and is headquartered in Atlanta, GA. In 2021, Zep became the official cleaning partner of Atlanta United FC.

Job Description:

We are seeking a highly organized and detail-oriented Corporate Paralegal to support the Chief Administrative & Legal Officer and the broader needs of the business. This role will provide support across corporate governance and records, customer contracts, risk management, and litigation matters.

The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced business environment. This individual will work closely with internal stakeholders and external counsel and will play an important role in maintaining organized, efficient legal processes and documentation.

Key Responsibilities

Corporate Governance & Legal Documentation

• Maintain and organize corporate records, governance documents, entity records, and other legal documentation.
• Assist with the preparation, execution, filing, and maintenance of corporate documents, resolutions, consents, and related materials.
• Maintain legal files, document repositories, and records in accordance with company requirements.
• Track important corporate filings, deadlines, renewals, and other legal obligations.
• Coordinate signatures, notarizations, certifications, and document execution as needed.
• Support the Chief Administrative & Legal Officer with corporate governance and other legal or administrative matters.

Customer Contracts

• Assist with the review, preparation, negotiation and administration of routine customer agreements and related commercial documents.
• Support contract workflows, including routing agreements for review and approval, coordinating signatures, and maintaining executed agreements.
• Track contract status, renewals, expirations, and other key contractual dates or obligations.
• Partner with business stakeholders to gather information and facilitate timely completion of contracts.
• Escalate non-standard contractual terms and legal issues to the Chief Administrative & Legal Officer as appropriate.

Risk & Litigation Management

• Assist with the administration and tracking of litigation, claims, disputes, and other legal matters.
• Coordinate documentation and information requests related to litigation, claims, subpoenas, or other legal proceedings.
• Maintain matter files, calendars, deadlines, and status information.
• Assist with legal holds, document preservation, and discovery activities as needed.
• Coordinate with external counsel, insurance providers, and internal stakeholders on active matters.
• Support risk management initiatives and maintain related records and documentation.

General Legal & Administrative Support

• Maintain legal calendars, trackers, templates, and other tools used by the legal function.
• Assist with legal research and preparation of materials as requested.
• Help develop and improve legal department processes, templates, and document-management practices.
• Coordinate with Finance, HR, Sales, Operations, and other teams on legal matters as appropriate.
• Perform other legal and administrative duties in support of the Chief Administrative & Legal Officer.

Qualifications

• Bachelor's degree, paralegal certificate, or equivalent combination of education and relevant experience.
• Prior paralegal or legal support experience in a corporate legal department or law firm environment.
• Familiarity with corporate documents, commercial contracts, and legal matter management.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and confidential information.
• Strong written and verbal communication skills.
• Sound judgment and the ability to recognize when issues should be escalated to legal leadership.
• Ability to work independently while collaborating effectively across functions.
• Proficiency with Microsoft Office or Google Workspace and comfort learning legal and contract-management technology.

Preferred Qualifications

• Experience supporting an in-house corporate legal department.
• Experience with corporate governance and entity management.
• Experience reviewing or administering customer or commercial contracts.
• Experience supporting litigation, claims, discovery, or legal holds.
• Experience working with contract lifecycle management, legal matter management, or document-management systems.

Success in This Role

A successful Corporate Paralegal will be a trusted and reliable partner who keeps legal matters organized, anticipates deadlines and documentation needs, and helps the legal function operate efficiently. The individual will combine strong attention to detail with the judgment to independently handle routine matters while appropriately escalating more complex

Our Values

At Zep, we have developed a set of values focused on bringing even greater cohesion to our workplace. As part of this plan, we introduced a values framework called S.P.E.E.D. to align with our purpose of making the planet cleaner, safer, and more productive.

• Stewardship: We continuously improve the safety of our people and products, and we protect the planet by innovating solutions to reduce our environmental impact.

• Passion for Problem Solving: We listen to our customers and actively work to find solutions for unique situations. We think creatively to innovate and seize opportunities that will drive growth and make all our customers’ and consumers’ lives better.

• Empowerment: We encourage and lead our people to be accountable by equipping them to make decisions and own the outcome

• Expertise: We create innovative solutions and partnerships that are relevant to service our communities and customers.

• Doing the Right Thing: We expect our people to understand ethical boundaries and be inclusive of other backgrounds, ideas, and perspectives. Demonstrating honesty, respect and integrity in all actions is always expected.

Zep Inc. is an organization that is committed to diversity within its workforce and encourages all interested candidates, including women, minorities, & former military personnel to apply.  It is the policy of Zep Inc. that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, disability or sexual orientation.

As an Equal Opportunity and Affirmative Action Employer, Zep Inc. provides full employment opportunities to all qualified persons without regard to race, creed, color, religion, gender, sexual orientation, national origin, age, disability, marital status, ancestry, or veteran status or any other distinction outlined in all applicable federal, state, and local laws.