Promoting high standards of institutional compliance and operational integrity, this 12-month fixed-term contract position provides comprehensive governance advisory, secretarial, and administrative support to the Council and its designated sub-committees. The role focuses on guiding Council members on their statutory duties, responsibilities, legislative powers, business ethics, and good governance principles.
Operating in an extremely flexible hybrid working arrangement, the position ensures the seamless execution of governance workflows, formal record-keeping, and strategic alignment across management and governing structures. Key responsibilities include preparing electronic meeting packs, drafting detailed agendas and minutes, tracking action items, managing Council declarations of interest, overseeing governance risk management, and contributing to the annual integrated report
Key Responsibilities
Provide Council members and senior management with guidance on statutory duties, regulatory compliance, business ethics, and good governance practices.
Review and update charters, terms of reference, and organizational structures across the Council and its sub-committees.
Execute end-to-end meeting administration, including compiling and circulating electronic packs, drafting agendas with Chairpersons and the Registrar, recording minutes, and tracking action items.
Facilitate round-robin resolutions, ensure minutes are formally signed by Chairpersons, and maintain statutory registers, address books, and declarations of interest.
Coordinate Council and committee evaluations, councillor induction programmes, ongoing training, and board effectiveness reviews.
Support governance risk management frameworks and ensure Council instructions and policy decisions are communicated effectively across the organisation.
Prepare governance section write-ups and participate in the proofreading process for annual integrated reports.
Oversee secretarial support across designated committees including Council, Audit and Risk, Finance, HR/Nomination/Remuneration, Social and Ethics, Regulatory Matters, Investigation, ICT Steering, Disciplinary Tribunal, and Council Appeals
Requirements
Background in law or paralegal studies
Demonstrated experience in corporate governance, council or board secretarial administration, and minute taking.
Comprehensive understanding of corporate governance principles, regulatory frameworks, and relevant statutory compliance.
Software Requirements
Google Suite
Microsoft office
Skills Required
- Background in law or paralegal studies
- Demonstrated experience in corporate governance and council/board secretarial administration
- Minute taking experience
- Comprehensive understanding of corporate governance principles, regulatory frameworks, and statutory compliance
- Proficiency with Google Suite and Microsoft Office
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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