Corporate Front Desk Coordinator

Location: Walser Corporate Office
Schedule: Full-Time | Monday–Friday, 8:00 AM–4:30 PM
Compensation: $20.00–$25.00/hour, based on experience

Walser Automotive Group is looking for a friendly, organized, and service-driven Corporate Front Desk Coordinator to join our team!

Are you someone who loves helping people, thrives in a fast-paced environment, and takes pride in keeping things running smoothly? Do you enjoy being the go-to person who can juggle multiple priorities, solve problems, and create a welcoming experience for everyone who walks through the door?

If so, this could be the perfect opportunity for you!

As our Corporate Front Desk Coordinator, you'll be the first point of contact and welcoming face of Walser's Corporate Office, supporting employees, guests, vendors, and business partners. But this is much more than a traditional receptionist position! You'll play an important role in daily office operations, administrative coordination, employee experiences, and supporting teams across our organization.

We're looking for someone who brings positive energy, professionalism, attention to detail, and a genuine passion for delivering exceptional service.

Create an Exceptional First Impression

• Welcome employees, visitors, and business partners with a friendly, professional, and helpful attitude.

• Manage incoming phone calls, emails, and general inquiries, ensuring timely and accurate responses.

• Coordinate guest check-ins, verify appointments, and notify employees when visitors arrive.

• Maintain a clean, organized, and inviting reception area that reflects Walser's professional standards.

• Serve as a reliable resource for employees and visitors, helping connect people with the right teams and information.

Keep Our Corporate Office Running Smoothly

• Oversee daily office operations, including conference room readiness, meeting spaces, shared areas, and kitchen supplies.

• Coordinate incoming mail, packages, deliveries, and vendor services.

• Monitor, organize, and order office supplies to ensure teams have what they need.

• Assist with office equipment, printing, scanning, copying, and general administrative needs.

• Help coordinate conference room reservations, calendars, and meeting logistics.

Support Our People & Teams

• Partner with HR and Recruiting to support New Employee Orientation, including employee badges, access cards, and other onboarding materials.

• Assist Shared Services and other departments with administrative projects, documentation, and organizational needs.

• Help coordinate employee celebrations, recognition activities, and special office events.

• Provide additional administrative support and assist with special projects as business needs evolve.

Contribute to Process Improvements & Special Projects

• Support online customer review tracking, reporting, and response coordination.

• Assist with document scanning, filing, and communication processes.

• Help identify opportunities to improve office workflows, organization, and employee experiences.

• Participate in future initiatives involving corporate travel, catering coordination, and streamlined employee service requests.

Required Qualifications

• At least 3 years of customer service experience, ideally in a professional office, hospitality, dealership, or customer-facing environment.

• Excellent communication skills, including professional phone etiquette and strong written communication.

• Strong organizational skills with the ability to prioritize multiple responsibilities throughout the day.

• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

• Confidence using technology, managing calendars, and learning new systems.

• Exceptional attention to detail and the ability to work independently with accuracy.

• A friendly, polished, and professional approach to interacting with employees, customers, and visitors.

• Dependability, punctuality, and a commitment to maintaining consistent front desk coverage during scheduled business hours.

Even Better If You Have:

• Previous experience as a Front Desk Coordinator, Receptionist, Administrative Assistant, or Office Coordinator.

• Experience working in an automotive dealership or corporate office environment.

• Experience coordinating office supplies, vendors, meetings, or employee events.

• A natural ability to anticipate needs, take initiative, and find solutions before problems arise.

For more than 70 years, Walser Automotive Group has put people first: our customers, our employees, and our communities. As a family-owned, family-run company, we've grown to 29 dealerships representing 26 brands across Minnesota, Kansas, and Illinois.

We lead with innovation, technology, and a commitment to delivering an exceptional experience every time.

At Walser, we believe great careers are built through opportunity, teamwork, and a willingness to grow. Our Corporate Office is home to teams that support the success of our dealerships and employees, and this position plays an important role in bringing that experience to life every day.

And your work here matters. A portion of every vehicle sold and serviced supports the Walser Foundation, investing in schools, nonprofits, and workforce programs in our communities.

Our Core Values Guide Everything We Do:

• Do the Right Thing – Build trust and always put people first.

• Lead by Example – Take initiative and support those around you.

• Display Positive Energy – Bring enthusiasm and a can-do attitude.

• Be Open-Minded – Embrace change, new ideas, and opportunities to grow.

If you're someone who takes pride in helping others, enjoys staying organized, and wants to be part of a collaborative team where your contributions truly matter, we'd love to meet you!

Join Walser Automotive Group and help create a welcoming, positive, and exceptional experience for everyone who walks through our doors.

Apply today and take the next step in your career with Walser!

This position requires regular movement throughout the office, including walking, standing, sitting, reaching, bending, and using computers and standard office equipment. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Walser Automotive Group is an Equal Opportunity Employer.