Corporate Events Specialist

Department:  Marketing & Communications

Status:  Exempt

Reports To:  Director of Marketing & Communications

Summary

Under the supervision of the Director of Marketing & Communications, the Corporate Events Specialist is responsible for managing the planning and strategy for all internal and external, both live and virtual, events hosted or sponsored by MMA’s Southwest region, with the goal of supporting business development efforts, increasing brand engagement and awareness, as well as improving and maintaining company culture. Additional responsibilities include regional marketing and communications support, content coordination, and internal communication support. The ideal candidate should be highly motivated, organized, detail-oriented, and possess strong written and interpersonal skills. 

Essential Duties & Responsibilities

• Manage and plan all aspects of events, both live and virtual, for both internal and external audiences.
  • Work with MarComm team, executive leadership, heads of office and/or other internal departments, to proactively identify and set strategy for all MMA events (including but not limited to: internal meetings, external client/prospect events, seminars, webinars, client entertainment events, etc.)
  • Develop and maintain budgets for all events, including post-event reports demonstrating actual spend compared to budget.
  • Research vendors, venues and events through online inquiries, onsite tours, and event attendance.
  • Negotiate proposals, contracts and hotel agreements with venues and vendors.
  • Manage communication with outside vendors and companies, internal staff and producers, event sponsors and attendees regarding event details and event communication.
  • Oversee the logistics and registration for all events, managing a database of attendees.
  • Create and implement event planning processes and procedures to keep all involved parties in communication of event status.
  • Manage and maintain all projects within designated project management tool to support effective team collaboration.
  • Collaborate with creative team to communicate and support the creation of marketing deliverables associated with an event (email templates, social media graphics, landing pages, nametags, invitations, etc.)
  • Setup, create and host internal and external regional webinars.
  • Assist in the execution of virtual and live events to include webinar hosting and onsite support for in-person events.
  • Manage all gift and branded merch requests and purchases related to events.
  • Maintain regional event calendar and monitor national event calendar to identify conflicts.
  • Develop and manage event promotion and publicity strategies with Regional Marketing & Communications Manager, vendors and other members of the SW team, to drive attendance and engagement.
  • Coordinate onsite support for company events including serving as strategist, assisting with logistics, set up and breakdown.
  • Research, present and implement new event opportunities to support business development, increase attendance, and improve brand awareness.
  • Work with MarComm team on regional projects and assist where needed.
  • Strong knowledge of Zoom, Smartsheet, and other event and engagement platforms, as needed.

Job Scope

This position is a relationship-oriented individual with high personal standards and strong attention to detail. This position requires an individual who is comfortable working at a varying pace, managing multiple tasks and deadlines simultaneously. Someone who is an active communicator and is able to develop and maintain relationships, as well as manage venue relationships and personnel is critical to the success of this position.

This position interacts with a large group of internal colleagues and external vendors. The Corporate Events Manager must be positive, outgoing, and approachable, as well as work effectively with diverse personalities.

Requirements

• Bachelor’s degree in Marketing, Communications, English, Hospitality, or other related area of study strongly preferred.
• Successful work history to include at least 5 years of experience in Marketing, Events, or Public Relations.
• Experience managing virtual and in-person events.
• Excellent written and verbal communication skills required. Strong knowledge of the structure and content of the English language, rules of composition and grammar, and AP style.
• Proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel and PowerPoint) with the ability to operate standard office equipment is required.
• Skill in organizing resources and establishing priorities to effectively meet multiple deadlines.
• Demonstrated ability to develop, plan, and implement short and long-range event goals.

Work Environment & Physical Demands

• Ability to use computer keyboard and sit in a stationary position for extended periods.
• Work is performed in a typical interior/office work environment.
• This position requires the ability to stoop and bend regularly, and lift up to 25 lbs.
• 20-30% travel may be required. Travel consists of 1 – 2 overnight trips per year covering areas both in and out of state.
• Extended work required on occasion due to special events and attendance and participation at networking, training, and industry functions that begin well before the workday, and may extend well into the evening.
• Maintain a valid Driver’s License and have reliable transportation.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://marshmma.com/careers. 

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