Corporate Business Office Coordinator
Applicants must thrive in a fast paced environment and be able to juggle multiple projects.
45,000 to 55,000 salary
RESPONSIBILITIES:
Answer phone and screen calls to direct to appropriate supervisor or department, take messages when applicable
- Receive all visitors, including but not limited to vendors, residents and/or their family members, other guests, etc.
- Assist in scheduling meetings and coordinating meals, when necessary
- Assist with corporate events: eg. annual awards night, biannual team meetings, leadership meetings, etc.
- Scan resident payments received at corporate office and provide documentation to billing for cash posting
- Scan all Resident Trust Account payments for all facilities and provide documentation to private collections assistant
- Post Barrington payments
- Census maintenance for billing
- Fold and mail all facility billing and collection statements
- Accept and process payment of residents and outpatient bills when paying in person
- Other Miscellaneous billing projects as needed
- Provide administrative support for all other accounting departments
- Receive and put away supply deliveries
- Sort and process corporate mail
- Sort and process intraoffice/facility mail
- Provide direction to applicants and new hires. Understand and assist with hiring processes
- Assemble Employee Files and assist with completion and compliance for new hires
- Employee filing as well as Nurse Practitioner credentialing files
- Upload documents to resident profiles in PCC, HCS and E-Admit
- General typing for supervisors
- Maintain snack drawer
- Conduct drug screens on pre-hires and random selections
- Other administrative duties as assigned
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Ability to answer and screen phone calls and take messages
- Receive and assist visitors, vendors, residents, and family members
- Schedule meetings and coordinate meeting logistics and meals
- Scan and process resident and outpatient payments and provide documentation to billing/collections
- Post payments (Barrington payments) and maintain census for billing
- Fold, mail, sort, and process corporate and intraoffice mail
- Provide administrative support to accounting departments and other corporate teams
- Assemble and maintain employee files and assist with new-hire compliance and credentialing
- Upload documents to resident profiles in PCC, HCS, and E-Admit
- Conduct drug screens for pre-hires and random selections
- General typing and clerical tasks, including maintaining office supplies/snack drawer
- Ability to thrive in a fast-paced environment and manage multiple projects simultaneously
What We Do
Carespring: Professional. Personal. Positive. These three words hold enormous significance to Carespring communities. In our communities we employ experienced teams of licensed therapists who are educated in cutting edge, state of the art and professional transitional and long term nursing care. We pride ourselves in our professional, compassionate Caregivers. We engage our patients on a personal level. Every patient in our communities is a part of our Carespring family. We get to know them-their stories, their families, what they need to maximize the care we provide. This kind of personal care is second nature to our Caregivers. We work toward the common goal of positive outcomes. We develop cohesive and custom treatment plans and make it our mission to partner with our patients in accomplishing their therapy goals in a positive and consistent manner. At its heart, care is a bond between patients and their caregivers. Care is what we provide at Carespring.
