Coordinator, Workplace Experience

In this role you will:

• Provide on-site support running the day to day operation of our Dallas, TX HQ, focused on providing best in class support for our employees
• Manage the food and beverage program, including catered lunches on core days (Tue-Thur), on-site barista, inventory and ordering of pantry items
• Support all Dallas employee experience perks and programs, including office supplies, wellness offerings, workplace events
• Support communications around employee experience and amenities initiatives
• Collaborate with fellow members of the PREWF (Protect, Real Estate, Workplace, Facilities) team, aligning on workplace initiatives and processes
• Partner with various vendors (snacks, catering, janitorial, events) to support in-person workplace services
• Draft, update and manage office announcements and communications
• Build relationships with key partners (EAs and team leaders), cross functional teams (HR, IT, Finance, DEI) and external vendors
• Coordinate with outside contractors for the service and repairs of equipment
• Verify final invoice pricing and processing payments in a timely manner
• Provide support for meetings including coordination, scheduling, set up and maintaining communications
• Assist as needed with space planning tasks such as: New Hire desk set up, move request coordination, and space audits

We could be a match if:

• You have overseen front of house activities such as: visitor and security management, mailroom and deliveries, and office supply management
• You have a background in catering or food and beverage management
• You thrive in a fast-paced environment, and are able to make critical decisions on the spot
• You have strong relationship management skills and the ability to effectively interact with a diverse set of stakeholders
• You have strong project management and time management skills along with strong verbal and written communication skills
• You are able to adapt to changing priorities and are comfortable dealing with sensitive information
• You have strong communication skills and the ability to manage and draft office communications
• You have proven organizational skills, managing multiple work streams and projects
• You have a customer focused attitude - ensuring consistently high quality resolutions
• You have financial and budget experience; including sourcing/procuring goods or services and following procurement best practices

What's the team like?

• The team is based in Dallas and you will report to our Workplace Experience Manager
• The people you’ll be working with value partnership and collaboration, are creative; passionate about employee experience
• Team players who like to have some fun at work!