Coordinator, Workforce Projects

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college, as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college's mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Job Description Summary:

Job Description:

Description of Duties and Tasks

• Oversees, coordinates, implements, and facilitates various workforce training projects, including activities around curriculum development; instructional staff, calendars, and timelines; plans and implements all project activities; schedules stakeholder meetings; develops agendas; gathers and maintains the integrity of data; and writes monthly progress and closeout reports as necessary.

• Organizes and facilitates all aspects of instructional development including generating a curriculum plan based on the unique needs of industry partners; researching and securing curriculum solutions; hiring and coordinating qualified instructional staff; ordering supplies/books; arranging for classroom space and equipment; documenting class results and evaluations; and managing instructional payroll.

• Coordinates college and outside personnel (including industry partners) involved in training project development and implementation projects; coordinates schedules, instructors, materials, participant documentation, and other project-related requirements.

• Performs technical, analytical, and related tasks for the collection, interpretation, aggregation, and evaluation of data; incorporates data for training project reporting and management purposes.

• Leads in the development and writing of monthly and final project reports, including grant-related reporting as necessary.

• Coordinates with the director for all training project management activities.

• As necessary, assists Austin Community College Grant Writing Department to develop, write, revise, edit, and submit grant proposals to funding agencies (with focus on Texas Workforce Commission grants) at a quality level that supports the likelihood of award; ensures grant submission criteria are met in grant proposals.

• As necessary, participates in technical training provided by funding agencies and stays informed of changing grant standards and guidelines.

• Recruits, hires, and manages instructors and staff for all contract and grant-funded training programs.

• Communicate effectively and professionally with external business partners and internal team members to understand training needs, logistical details as well as resolve instructor related issues.

• Design class schedules and make instructor assignments while keeping a variety of factors in mind (classroom availability, instructor availability, instructor qualifications and competing needs from multiple programs).

• Maintain an accurate and viewable daily schedule to allow instructors to see their assignments.

• Notify instructors and pertinent staff of schedule additions, reschedules and cancellations.

• Support instructors by responding quickly to critical issues they are facing in the classroom by using effective problem solving.

• Support instructors by notifying them of new and updated curriculum and ensuring they are prepared to teach new materials and perform new lab exercises.

• Ensure instructors have the resources needed to be effective (access to curriculum, policies, procedures, contact lists, maps, directions, keys/locks, etc.).

• Ensure instructor staff have appropriate badging and security clearance at both on campus and off campus training locations.

• Analyze future training needs and prepare to hire or upskill instructor staff to be ready to meet demand.

• Maintain instructor staff records to include their qualifications/readiness to teach each type of class in the portfolio.

Knowledge

• Training program, implementation and delivery processes.

• Data documentation, manipulation, and reporting processes.

• Program funds management and allocation.

• Standards and proposal guidelines for contract and grant writing and documentation.

• Contract and grant terminology.

• Federal, state, business, and other agency contract and grant processes.

• Accountable for inventory/property management.

Skills

• Maintaining an established work schedule.

• Effectively using interpersonal and communications skills, including tact and diplomacy.

• Effectively using organizational and planning skills with attention to detail and follow-through.

• Data collection, analysis, and report writing.

• Maintaining confidentiality of work-related information and materials.

• Coordinating all phases of contract and grant management processes including budgets.

• Establishing and maintaining effective working relationships.

• Researching grant and resource opportunities. Assists grant writing department with proposal development.

• Working and interacting with multicultural groups of people.

• Effectively handling details of multiple projects with varying timelines.

• Ability to work well in a team environment.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience

• Two years related work experience.

Required Education

• Bachelor's degree.

Preferred Education

• Master's degree.

Other Preferred Qualifications

• Experience working with justice-involved populations in a correctional setting preferred.

• Experience coordinating skilled-trades programs in a public or higher education setting preferred.

• Bilingual Spanish/English preferred.

Physical Requirements

• Work is performed in a standard office or similar environment.

• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

• Occasional lifting of objects up to 10 pounds.

Salary Range (PG 6)

$57,802 - $72,251

Number of Openings:

Job Posting Close Date:

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.

For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [email protected] ). For an overview, see ACC's Clery Act website.

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.