Coordinator, Studio Services

ESSENTIAL FUNCTIONS:

• Receive, respond to direct incoming phone calls related to A/P & insurance.
• Responsible for scheduling maintenance and coordinating related resources by PM.
• Prepares invoices for payment by reviewing, coding and processing all accounts payable in accordance with budget guidelines, scans and inputs into accounting system for payment.
• Assists in generating all studio/clients and tenants’ billings.
• Creates and enters work order requests.
• Process all monthly bills/invoices through P2P accounts payable software while tracking and logging payment status for all vendors with monthly payments.
• Assist in monthly tenant billing, responsible for organizing Visitor Parking charges and Phone Equipment Tolls and preparing to assist with other tenant charges if needed during the end of the month/tenant billing period.
• Reconcile The Lot in West Hollywood, LLC credit card purchases and upload data to P2P each month.
• Receive Daily Stage Reports from Studio Operations staff and log the data and charges for Production/Special Event billing.
• Insurance certificate administration of vendor performing work or under contract to perform.
• Tracks & reconciles with team, security OT and monthlies.
• Escalate contracts and payable significant issues to management as necessary.
• Support property management in establishing and maintaining a positive tenant relations program, assuring good public relations and tenant satisfaction programs for Lot by professionally and effectively aiding and assisting with any problems that arise.
• Financial reporting by collecting, tracking and reporting billable activities monitoring expenditures to be cost effective and within established budgetary requirements.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• BA/BS preferred.
• Minimum three years’ experience in general office.
• MS Office including Word, Outlook and Excel.
• Familiar with P2P or similar software application a plus.
• Familiar with Yardi or similar software application a plus.
• Must possess a valid state-issued driver's license.

KNOWLEDGE, SKILLS AND ABILITIES:

• Read and interpret documents and contracts language, company policies and procedures documents.
• Ability to write correspondence and /or reports for PM/APM respectively.
• Ability to effectively present information to tenants, vendors, contractors and other employees of the organization.
• Ability to read, analyze and interpret lease agreements, financial reports and/or legal documents.
• Ability to respond to common inquiries or complaints from other areas of the company, and/or members of the business community as they relate to billing and lot protocol.

PERFORMANCE METRICS:

• Accuracy and timeliness of work product.
• Compliance with company and departmental policies and procedures.

At SKR, we provide compensation and benefits to support our employees. Eligible employees receive a compensation package and have access to a range of benefits designed to support their needs both at work and outside of it. These include:

• A variety of Medical, dental, and vision benefits plans
• Health Savings Account with a generous employer contribution
• Company paid life & disability insurance
• 401(k) savings plan, with company match
• Paid time off, including: vacation days, 9 designated holidays, and sick time

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At SKR, base pay is one part of the total compensation package. This role will be eligible to participate in SKR's variable compensation program (e.g. commission). The anticipated base pay range for the position in Los Angeles, California is $24.04 - $28.85 per hour.