Coordinator Scholarships

COORDINATOR-SCHOLARSHIPS

Midland College | Midland, Texas

JOB SUMMARY

Reporting to the Director of Scholarships, the Scholarships Coordinator works closely with students, parents, colleagues, and outside partners to coordinate scholarship-related activities at Midland College, such as processing scholarships, communicating with students, and organizing student activities.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture:

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College:

• A leadership team committed to action, collaboration, and continuous improvement.
• A Board of Trustees that values stewardship, innovation, and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

 ESSENTIAL FUNCTIONS

• Serves as the first point of contact for scholarship inquiries. Provides general information and refers complex questions to the Scholarships Advisor or Director
• Receives and processes scholarship documents from students, reviews for completeness, routes files for review, and tracks missing items and deadlines
• Assists students with scholarship searches and application navigation; refers to Scholarships Adviser as needed
• Supports scholarship awarding and renewal processes by updating student records, tracking eligibility checkpoints, and generating routine notifications
•  Maintains accurate scholarship records, including data entry, scanning/indexing, status updates, and documentation retention
•  Assists with scholarship disbursements and researching routine discrepancies
• Supports donor stewardship by producing thank-you letters, tracking receipt status, and assisting with event logistics
• Tracks student volunteer/service requirements tied to scholarship awards; maintains logs and communicates deadlines; reports noncompliance concerns to supervisor
• Performs other duties as assigned

Required Qualifications
•    Associate's Degree or equivalent (60+ college credit hours)
•    Strong customer service and interpersonal skills, including the ability to work with diverse student populations
•    Excellent communication, organization, and attention to detail
•    Proven ability to prioritize and meet deadlines in a fast­ paced environment
•    Proficient in Microsoft Outlook and Excel, and able to learn additional systems such as the student information system, Smartsheet, and others
•    Ability to work collaboratively with shifting priorities
•    Professional communication with students, families, and donors
•    Critical thinking skills and ability to handle confidential information
•    Must possess a valid Texas Driver's License, a good driving record, and be insurable on Midland College's insurance policy

Preferred Qualifications

•    Bachelor's degree or equivalent (120 college credit hours)
•    Two years of relevant experience, such as customer service, education, or finances/accounting
•    Experience working in higher education or with a financial team
•    Working knowledge of budgets, reconciliations, accounts payable/receivable

WORK ENVIRONMENT

• Typical office
• Business Hours
  • M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.
  • summer M-Th 7:30 a.m. – 5:30 pm
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll) 
• Occasional travel (less than 10%)

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• This position may require occasional travel for training, meetings, and events both in and out of town
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Availability on some evenings and weekends for student/parent presentations, special student activities, and Midland College events

Salary Range: $41,811 - $42,438

BENEFITS:

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.

• medical, prescription, dental, and vision plans, FSA
• retirement savings programs
• tuition remission for employees
• generous paid time off including winter break

To learn more go to: Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.