Coordinator, Office of Principal Gifts

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Position Summary:

Florida Atlantic University is seeking a Coordinator, Office of Principal Gifts – Boca Raton, FL.

Summary of Responsibilities includes:

• Serves as primary point of contact for staff working with the Office of Principal Gifts and Foundation Relations and assists in building internal relationships through consistently satisfactory frontline contact.

• Maintains records and documents and ensures that they are organized and accessible.

• Helps to manage the busy schedules of the team to achieve maximum efficiency and impact. Assists with managing projects, tasks, and workflow.

• Draft briefings, correspondence, meeting agendas, and memos. Manages correspondence, memos, reports, and prospect briefings using the CRM database (Raiser’s Edge). Coordinates internet research, data gathering, and general information in collaboration with Prospect Research colleagues.

• Makes travel arrangements, including booking travel and accommodations; manages trip itineraries, scheduling appointments, confirming locations, and troubleshooting during travel days as needed. 

• Prepares expense reports and ensures that all trip follow-up is completed, including preparing debriefs and making database updates.

• Schedules meetings and appointments, and updates the team on all schedule changes.  Anticipates and resolves scheduling conflicts and proactively reviews calendar to ensure team members can meet key deadlines.

• Maintains electronic files on principal gift prospects and projects. 

• Collaborates with colleagues to plan and execute prospect events, assemble and prepare event materials, send out and track invitations, send out reminders, and plan the menu and event timeline. Maintain various tracking reports to ensure accurate and up-to-date information on prospects and event attendance.

• Participates in processing complex, high-level gifts through the proper channels. Informs the team of completed gifts and communicates with colleagues to ensure accurate stewardship.

• Cultivates favorable relationships with campus partners to help accomplish the goals of principal gift fundraising.

• Additional job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 
• State retirement options including tax-deferred annuities and Roth 403(b) plans. 
• State employees Public Service Loan Forgiveness (PSLF) program
• Flexible work arrangement plans 
• Sick Leave Pool Program 
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers, visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications/Skills:
Highly organized and detail-oriented.
Ability to work independently and collaboratively.
Strong written and oral communication skills.
1-2 years of related office experience.
Knowledge of Microsoft Office software.

Salary:

$50,000.00 per year.

College or Department:

IA: Advancement Affairs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:00 a.m. - 5:00 p.m.

Application Deadline:

2025-05-14

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.