Coordinator, Meetings & Events

Note: Fidelity will not provide immigration sponsorship for this position.

The Role

This role is a blended position with coordinator responsibilities, supporting multiple members of the M&E Fidelity Shared Services team and managing planning and execution of events. This position will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.

Key responsibilities include:

·       Create and manage event registration sites in Cvent

·       Manage registration sites and provide updates to planning teams/program managers

·       Communicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedback

·       Plan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production (tent cards, dinner cards, etc.)

·       Research premium items, negotiate pricing and ship to events as necessary

·       Invoice management - process invoices and follow up on status of payments

·       Research and source venues, premiums, speakers and ad hoc requests

·       On-site support for events as needed

·       Ensure that feedback from all events is collected, analyzed, and reported to business leads

The Expertise and Skills You Bring

The successful candidate must have the ability to take initiative and work independently, as well as be able to take directions. Candidates must be very organized and able to balance multiple projects simultaneously under stringent time constraints, with professionalism and composure. The incumbent must be a true teammate, willing to assume new responsibilities as they may arise, and flexible to work some overtime when required. The ideal candidate for this role is driven, organized, experienced, and ready to improve their network and skills! 

·       Bachelor’s degree or equivalent experience

·       1-3 years’ experience in event coordination and/or event support.

·       Strong attention to detail.

·       Strong communication and collaboration skills.

·       Cvent Event Management/Database software experience a must.

·       Ability to multi-task and coordinate between different departments.

·       Analytical skills and knowledge of data management for events

·       Fully proficient in Microsoft Excel, Word, and PowerPoint

·       eReview management and assistance

·       Collaborate with business units to determine reporting and dashboard requirements in Cvent.

·       Ability to travel 20% if required

·       Position may involve both nights and weekends

The dynamic Meetings and Events team collaborate with business partners on the planning, budgeting, and design of all internal and client events. The team manages over 1000 events a year with a focus on creating seamless and memorable experiences that support business and firm-wide objectives.

Fidelity’s Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.

Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.   

We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home.  These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career.  Note, the application window closes when the position is filled or unposted.

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.