Coordinator, Marketing

Be Part of the IMAX Experience.

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For more than 50 years, IMAX has been a global leader in entertainment technology, redefining how stories are experienced on the world’s biggest screens. Our mission is to power awe-inspiring experiences for audiences around the world.

Our people make everything we do possible. We’re curious, creative, and driven by the belief that great work happens when people are trusted, heard, and supported. At IMAX, you’ll collaborate with purpose in an environment that values innovation, diverse perspectives, and learning at every stage.

We invest in people and empower them to thrive. Our culture is grounded in trust and shaped by a shared belief that our best work happens together. By championing curiosity and encouraging courageous thinking, we push the limits of imagination and create experiences that redefine what’s possible. Careers here are shaped with intention, achievements are shared, and people always come first.

With our global team spanning North America, Europe, and Asia, IMAX brings together proprietary software, world-class architecture, and cutting-edge technology with deep industry expertise. Together, we partner with leading filmmakers and studios, advance entertainment technology, and connect audiences around the world to The IMAX Experience.

Come explore IMAX and create what inspires.

Ignite your future with IMAX.

About the Role:

The Coordinator, Marketing & Executive Support provides high-level administrative support to the Chief Marketing Officer and marketing leadership team while also supporting project-based coordination across the Marketing function.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable operating in a fast-paced, creative environment. This person will serve as a key point of contact for internal and external partners, help manage daily priorities for the CMO, and support marketing initiatives through coordination, tracking, communication, and follow-through.

Key Responsibilities

Executive Administrative Support

• Manage and maintain the CMO’s calendar, including prioritizing internal and external meeting requests, resolving scheduling conflicts, and communicating updates to stakeholders.

• Serve as a point of contact between the CMO, internal teams, external partners, clients, vendors, and executives, using discretion, professionalism, and strong judgment.

• Handle and screen incoming calls, manage correspondence, draft and proofread emails, memos, letters, and other communications.

• Arrange domestic and international travel, transportation, accommodations, and detailed itineraries in partnership with corporate travel.

• Coordinate appointments, meetings, events, and related materials, ensuring participants have the necessary information and logistics.

• Prepare, organize, and process executive expense reports; review and evaluate expense reports submitted for CMO approval.

• Support invoice administration, departmental expenses, and budget tracking processes.

• Maintain confidential information and ensure discretion in handling sensitive office, executive, client, and business matters.

• Organize and maintain digital and hard copy filing systems, contact lists, documents, and executive materials.

• Provide general administrative and operational support, including phone coverage for other executives as needed, meeting preparation, technology support, and occasional errands.

Marketing Coordination & Project Support

• Support marketing team projects by coordinating project meetings, tracking next steps, preparing meeting notes, maintaining timelines, and following up on action items.

• Prepare and maintain project documentation, correspondence logs, shared files, version-control materials, and project trackers.

• Assist with the preparation of presentations, spreadsheets, reports, agendas, and other materials for internal and external use.

• Coordinate logistics for department meetings, special events, campaign-related meetings, and cross-functional initiatives.

• Partner with team members to support creative campaigns, brand marketing initiatives, film-related activities, social media efforts, and other marketing projects as assigned.

• Help create and improve processes that support organization, communication, tracking, and timely completion of deliverables.

Qualifications

• 2–5 years of administrative, executive assistant, coordinator, or related experience, preferably supporting a senior leader or working in a fast-paced corporate, creative, entertainment, or marketing environment.

• College diploma required; Associate’s or Bachelor’s degree preferred.

• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Keynote experience preferred.

• Strong calendar management, scheduling, travel coordination, expense reporting, and administrative support skills.

• Project coordination skills, including the ability to track timelines, manage follow-ups, organize documents, and support multiple workstreams.

• Excellent verbal, written, and interpersonal communication skills.

• Strong attention to detail, organizational skills, and ability to manage competing priorities.

• Ability to work independently with limited supervision, anticipate needs, and exercise sound judgment.

• Proven ability to handle confidential and sensitive information with tact and discretion.

• Professional, adaptable, collaborative, and service-oriented approach.

• Entertainment, media, film, brand marketing, creative campaign, or social media experience is an asset.

Success Attributes

• Highly organized and detail-oriented.

• Strong sense of urgency and follow-through.

• Professional and discreet.

• Clear and concise communicator.

• Resourceful problem-solver.

• Calm under pressure.

• Flexible and adaptable.

• Collaborative team player.

• Interested in creative marketing, film, brand, and entertainment environments.

Position Status:

This job posting reflects a current vacancy within the organization. The position is active, approved, and intended to be filled as part of our staffing needs.

Hiring Range :

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.

IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

In accordance with Ontario’s pay transparency requirements, candidates will be informed when they are no longer under consideration for this position. Communication regarding application status may be provided through email or through your online applicant profile (if applicable).​

As part of our recruitment process, we may use technology-assisted tools, including automated systems, to support the review and assessment of applications. These tools do not make final hiring decisions. All decisions related to screening, interviewing, and selection are made by our Talent Acquisition and hiring teams.​