*This is a remote role and can be located anywhere in the United States*
DUTIES & RESPONSIBILITIES (include but are not limited to):Project Management, Workflow & Asset Management:- Own and manage the intake and tracking of all asset requests and promotional initiatives requiring partner approval using Monday.com or other workflow tools.
- Prioritize and distribute briefs and approval requests to appropriate teams, ensuring clarity around deadlines, scope, and deliverables.
- Track progress on all open requests and projects, ensuring milestones are met and deliverables are distributed on time.
- Maintain organization of assets and collateral, ensuring proper file management and version control.
- Manage the full IP/licensor approval process for creative and brand assets and promotional programming, ensuring all deliverables meet required standards and timelines.
- Ensure proper timelines are followed throughout full process, including planning, design, approval request, and execution/implementation
- Serve as the primary point of contact with licensor submission platforms, uploading, tracking, and reporting the status of all submitted assets.
- Collaborate with internal teams and key stakeholders to ensure licensor feedback is gathered, processed, and incorporated into final deliverables in a timely manner.
- Communicate effectively with external licensors and internal stakeholders, ensuring transparency throughout the approval process.
- Track and collate feedback on campaign proposals and briefs from stakeholders and licensors, and relay it clearly back to appropriate action item owners for revisions and/or execution.
- Provide preliminary internal feedback on new/proposed initiatives based on prior licensor review notes to streamline partner approvals
- Liaise with key internal support teams (legal, finance) to assist with vendor onboarding and contract review.
- Interface with creative team, marketing team, and retail team to manage cross-departmental initiatives (e.g., retail style guides, VIP (and VVIP) experiences, guest-facing special event programming)
- Provide regular status updates to key stakeholders and senior management, highlighting project timelines, key deliverables, and any potential roadblocks.
- Serve as the primary administrator for Monday.com, ensuring that workflows, project boards, and task tracking systems are consistently up to date.
- Develop and maintain best practices for workflow management, including streamlining processes for creative request submissions, approvals, and asset delivery.
- Identify and implement efficiencies in project tracking, communication, and campaign/asset management to improve team (and company) productivity.
QUALIFICATIONS:
- 3+ years of experience in project management, creative and/or marketing operations, or a related role within the entertainment, design, or marketing industry.
- Experience with project management software, preferably Monday.com, and familiarity with licensor submission platforms.
- Highly organized with a strong attention to detail, and the ability to manage multiple projects and deadlines simultaneously.
- Excellent communication skills, with the ability to relay feedback and project updates clearly and efficiently.
- Team player with experience working across multiple teams (creative, production, marketing, etc.).
- Proactive and a self-starter with good time management and prioritization instincts.
- Proficiency with asset management and collaboration tools such as Monday.com, Asana, or similar platforms is required.
- Prior experience working with IP licensors or managing approval workflows is a strong plus.
- Proficiency in Google Workspace platforms including Slides, Docs, and Sheets.
About Original X Productions:
Original X Productions are the operators of premier worldwide location-based entertainment experiences including The FRIENDS™ Experience and Hershey Super Sweet Adventure. Our team are guest experience focused storytellers who are passionate, strive for excellence, committed to safety, and value fun in everything they do!
The salary range for this role considers a range of variables used in making compensation decisions and may include but is not limited to; experience, training, licenses, certifications, skill sets, business needs, travel. Compensation decisions are dependent on the unique variables that are present. A reasonable estimate of the current range is $65,000- $75,000. This range has not been adjusted based on the geographic location of the successful incumbent.
Skills Required
- 3+ years of experience in project management, creative and/or marketing operations
- Experience with project management software, preferably Monday.com
- Excellent communication skills
- Proficiency in Google Workspace platforms (Slides, Docs, Sheets)
- Prior experience working with IP licensors or managing approval workflows
What We Do
Protecting life. Solutions for a safer, cleaner world. OsecoElfab is a global leader of pressure management solutions. We manufacture rupture discs, explosion vents and burst detection systems, and provide consultation services, tailored product design, project support and training. Oseco-Elfab is a partnership that draws on the combined resources and expertise of two well-known pressure relief brands. We are supported by two manufacturing locations (in the US and UK), six regional sales offices and over 65 approved representatives worldwide. Benefits of the partnership for customers include a wider choice of pressure relief solutions, global supply chain partnerships for timely delivery, expedited logistics to support you in times of need and greater local support. Oseco-Elfab culture The team at Oseco-Elfab is a progressive, efficient and engaged group of talented individuals who focus on building relationships and achieving our Purpose: Protecting life. Solutions for a safer, cleaner world. We do this by delivering exceptional life safety and asset protection products and services for our global customer base, built on a foundation of safety and best quality. We place our customers at the heart of all that we do, from consultation and bespoke product manufacturing to ongoing support and training. We work closely with our customers to discuss their requirements and deliver customised solutions known for their high performance and reliability. Our Values and Behaviors support our Purpose. They describe the attitudes and actions that we believe help make Oseco-Elfab a great place to work and a leader in innovation. Our six Values are Empowerment, Diversity and Inclusion, Winning together, Challenging the status quo, Learning and Customer focus. The six Behaviors ask us to Treat others as they want to be treated, Be a great communicator, Maintain a positive attitude, Be a proactive problem-solver, Believe positive intent and Hold each other accountable
