Responsible for providing administrative and operational support to the Investment Department, with a specific focus on supporting the Chief Investment Officer and Investment Department leadership.
The ideal candidate is exceptionally organized and detail-oriented, demonstrates a high level of discretion and professionalism, and can effectively manage multiple priorities while supporting a dynamic team environment.
- Provide records management support for the Investment Department through the use of the research and documentation database and includes importing Investment Department emails and investment manager information from manager websites, including but not limited to valuations, letters, performance updates, tax statements, compliance documentation, and legal documents.
- Schedule and coordinate meetings and conference calls, including securing meeting space and arranging required technology. Greet and assist guests, coordinate travel arrangements including flights, hotel accommodations, and company vehicle reservations. Organize internal functions such as staff lunches and retreats, including food orders, agenda coordination, and preparation of meeting materials.
- Assist the Investment Department with data verification and reconciliation between portfolio systems, bank records, and investment firm statements. Research and help resolve variances by coordinating with the appropriate internal and external parties.
- Prepare presentations, reports, agendas, correspondence, memoranda, proposals, and other documents by organizing, formatting, proofreading, and compiling information using PowerPoint, Word, and Excel.
- Attend Investment Committee meetings and prepare meeting minutes. Interface with the Board Office, Investment Committee members, and Investment Managers. Handle requests and confidential matters on behalf of the Investment Department and ALSAC Senior Staff.
- Oversee day-to-day administrative operations for the team, including coordinating expense submissions, managing inbound and outbound packages, tracking and processing invoices, handling mail, maintaining meeting room schedules, coordinating equipment and facilities requests, ordering office supplies, and supporting special housekeeping or office-related needs.
- Perform other duties and responsibilities as assigned.
- Bachelor's degree or equivalent combination of education and experience.
- 3-5 years of office management, administrative support, or related experience.
- Experience with investment and accounting terminology preferred.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Proficiency with databases and other business software applications.
- Strong verbal and written communication skills.
- Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Professional phone, email, and executive office etiquette.
- Ability to interact effectively with executives, board members, investment managers, and other internal and external stakeholders.
- Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
This position is based at ALSAC’s National Executive Office in Memphis, TN and is eligible for a hybrid work schedule.
- Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
- 401K Retirement Plan with 7% Employer Contribution
- Exceptional Paid Time Off
- Maternity / Paternity Leave
- Infertility Treatment Program
- Adoption Assistance
- Education Assistance
- Enterprise Learning and Development
- And more
ALSAC is an equal employment opportunity employer.
ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.
No Search Firms:
ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.
Skills Required
- Bachelor's degree or equivalent combination of education and experience
- 3-5 years of office management, administrative support, or related experience
- Strong proficiency with Microsoft Excel, Word, and PowerPoint
- Proficiency with databases and other business software applications
- Strong verbal and written communication skills
- Ability to maintain confidentiality and exercise sound judgment with sensitive information
- Professional phone, email, and executive office etiquette
- Ability to interact effectively with executives, board members, investment managers, and internal and external stakeholders
- Exceptional organizational skills, attention to detail, and ability to manage multiple priorities
- Experience with investment and accounting terminology
What We Do
ALSAC is the largest healthcare-related charity in the United States. Founded in 1957 by Danny Thomas, our sole mission is to raise the funds and awareness needed to operate and maintain St. Jude Children's Research Hospital®. While our headquarters can be found in Memphis, Tennessee, we have additional offices in more than 30 locations across the country and in Puerto Rico with positions in fundraising, marketing, digital, information technology, legal, finance and many other disciplines all supporting our lifesaving mission - Finding cures. Saving children. ® At ALSAC, we believe in hiring the best and brightest from around the globe, and in 2020 we were named #1 on Fast Company's 100 Best Workplaces for Innovators. With a concerted focus on diversity and inclusion, we value and respect the contributions of all of our employees. Our work environment encourages everyone to be their authentic selves as we strive together towards a day when “no child dies in the dawn of life.” As we look to the future, we understand that we must be relentlessly innovative. Our work helps fuel the groundbreaking research and treatment at St. Jude and ensures that families never receive a bill from St. Jude for treatment, travel, housing or food — because all a family should worry about is helping their child live. View our career opportunities at https://www.stjude.org/jobs/alsac.html and follow ALSAC across social media using @stjude. To learn more about the research hospital, follow St. Jude Children's Research Hospital on LinkedIn. For specific career opportunities available through the hospital, visit www.stjude.org/JoinOurMission.
