Coordinator I, Workplace Services

Teladoc Health is a global, whole person care company made up of a diverse community of people dedicated to transforming the healthcare experience. As an employee, you’re empowered to show up every day as your most authentic self and be a part of something bigger – thriving both personally and professionally. Together, let’s empower people everywhere to live their healthiest lives.

Summary of Position

The Workplace Coordinator plays a primary role in supporting the continuous operation and improvement of our office spaces, including site security, property maintenance and project-based initiatives.

This will be an onsite position from our Chicago, IL office. Must be able to work in the office 5 days a week.

Essential Duties and Responsibilities

• Assist the Workplace Manager in all aspects of project implementation as needed.
• Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments. 
• Coordinate all Facilities activities, work direction, and support systems.
• Independently maintain and update administrative policies and processes.
• Set up, maintain, and organize department's central files, information, filing, and messages.
• Prepare and maintain RFP’s, bid information, and other contract documents as needed for the facility.
• Prepare internal bill-backs and documents for events supported by the Facilities organization.
• Provide administrative support to the facilities director and onsite leadership teams.
• Coordinate with property management for any maintenance requirements and/or inspections.
• Coordinate with building security on access card processing and physical security needs of space.
• Manage the Security access-control database in conjunction with building security.
• Process incoming and outgoing mail as needed
• Help ensure workplace safety by monitoring and enforcing state-specific safety standards
• Maintain office equipment and physical space.
• Handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems.
• Schedule preventative maintenance respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
• Inventory, order, and stock all office supplies and kitchen areas.
• Special projects as assigned.
• Office role with a daily office presence required five days a week.

The time spent on each responsibility reflects an estimate and is subject to change dependent on business needs.

Supervisory Responsibilities

No

Qualifications Expected for Position

• Ability to commute to the Chicago, IL office, 5 days a week
• Superior customer service skills and orientation.
• Ability to maintain consistent professionalism under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Excellent critical thinking skills and ability to direct responses during emergency situations
• Excellent verbal and written communication skills and proven ability to provide direction to staff

Preferred:

• Proficient in MS Office, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style needed.
• Knowledge of real estate, telecommunications, furniture, accounting and building systems.

Education Requirements:

• High school degree required; bachelor’s degree in engineering, facilities management, business management, or related field preferred.
• Certification in facilities management (FMP, CMP) a plus.

Required license or credential needed to perform job: N/A

The above qualifications, knowledge, experience, and/or background are expected but not required for this role.

Work Environment                                       

                              ☒ Office           ☐  Remote                 ☐ Hybrid (Office & Remote)

Travel: ≤10%

Travel percentage reflects an estimate and is subject to change dependent on business needs.

The base salary range for this position is $30 -32/hourly. In addition to a base salary, this position is eligible for a performance bonus and benefits (subject to eligibility requirements) listed here: Teladoc Health Benefits 2025. Total compensation is based on several factors including, but not limited to, type of position, location, education level, work experience, and certifications. This information is applicable for all full-time positions.

Why Join Teladoc Health?

A New Category in Healthcare:  Teladoc Health is transforming the healthcare experience and empowering people everywhere to live healthier lives.  
Our Work Truly Matters: Recognized as the world leader in whole-person virtual care, Teladoc Health uses proprietary health signals and personalized interactions to drive better health outcomes across the full continuum of care, at every stage in a person’s health journey.  
Make an Impact: In more than 175 countries and ranked Best in KLAS for Virtual Care Platforms in 2020, Teladoc Health leverages more than a decade of expertise and data-driven insights to meet the growing virtual care needs of consumers and healthcare professionals.  
Focus on PEOPLE:  Teladoc Health has been recognized as a top employer by numerous media and professional organizations. Talented, passionate individuals make the difference, in this fast-moving, collaborative, and inspiring environment. 
Diversity and Inclusion:  At Teladoc Health we believe that personal and professional diversity is the key to innovation. We hire based solely on your strengths and qualifications, and the way in which those strengths can directly contribute to your success in your new position.  
Growth and Innovation:  We’ve already made healthcare yet remain on the threshold of very big things. Come grow with us and support our mission to make a tangible difference in the lives of our Members.  

As an Equal Opportunity Employer, we never have and never will discriminate against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status or pregnancy.