You'll own end-to-end onboarding experiences, maintain critical HR records with precision, support talent acquisition efforts, and help bring employee recognition programs to life. If you thrive in a fast-paced environment and have a passion for HR, take pride in being the person who helps things run smoothly, this is your opportunity.
Responsibilities:
- Lead the new hire experience: Own the onboarding journey from welcome packet delivery through orientation scheduling and system enrollment—ensuring every new team member feels welcomed and prepared from Day One.
- Manage offboarding with care: Coordinate equipment returns, secure file transitions, and handle system deactivations while maintaining a positive, professional exit experience.
- Maintain compliance-ready records: Keep employee files current throughout their lifecycle, including organization charts, I-9 documentation, and personnel records with strict attention to accuracy and confidentiality.
- Keep data accurate: Update employee records promptly following promotions, title changes, or FLSA reclassifications across all HR systems.
- Enable growth: Assist with scheduling and logistics for company-wide training programs.
- Respond to inquiries: Serve as a trusted point of contact for internal and external HR questions, providing timely and accurate guidance, knowing when to escalate.
- Build community: Oversee and enhance employee recognition initiatives including Anniversary Awards, Wellness program and other rewards and recognition programs.
- Support team operations: Provide essential administrative support including scheduling, email management, and correspondence to keep the HR team operating efficiently.
- Drive hiring workflows: Manage job requisitions within our applicant tracking system and prepare offer letters once approved, keeping candidates engaged throughout the process.
- Enable decision-making: Generate hiring reports and insights for leadership to support data-driven recruitment decisions.
Employee Lifecycle Management
Culture Fit:
- Proactive Problem Solver: You don't just identify issues; you propose solutions. Whether it's streamlining a welcome packet process or anticipating scheduling conflicts, you stay ahead of the curve.
- Communication Excellence: You craft clear, professional emails and handle sensitive inquiries with diplomacy. Your writing is concise, and your verbal communication builds trust quickly.
- Detail-Oriented Organizer: You take personal ownership of accuracy. In a role where a missed I-9 deadline or a wrong title update matters, you are the person double-checking the work before it ships.
- Adaptability in Motion: You thrive in our fast-paced, creative environment. When priorities shift or urgent requests come in, you pivot gracefully without losing momentum.
- Cross-Functional Collaboration: You build bridges across departments. From coordinating training logistics with Learning & Development to partnering with hiring managers on recruitment needs, you collaborate effectively to align HR initiatives with broader business goals.
- Feedback Resilience: You view feedback as fuel for growth. You actively seek input on your performance and respond constructively to refine your approach.
- Unwavering Confidentiality: You understand that trust is the currency of HR. You handle sensitive data and personal employee information with the utmost discretion and integrity.
Qualifications:
- Eagerness to learn with a can-do attitude, proactive and solution oriented
- Comfortable in a fast-paced, creative work environment
- Excellent interpersonal skills
- Organized and VERY detail oriented
- Takes personal responsibility for quality of work
- Ability to maintain strict confidentiality with respect to all matters
- Actively seeks and responds positively to feedback
- Previous experience (min 1 year) working within a creative, media or marketing services environment preferred
Education & Credentials:
Skills Required
- Eagerness to learn, proactive and solution oriented
- Comfortable in a fast-paced, creative work environment
- Excellent interpersonal skills
- Organized and very detail oriented
- Takes personal responsibility for quality of work
- Ability to maintain strict confidentiality with respect to all matters
- Actively seeks and responds positively to feedback
- Previous experience (min 1 year) working within a creative, media or marketing services environment
- Bachelor's degree in Human Resources, Business Administration, or related field preferred, or equivalent practical experience
- Experience with onboarding/offboarding processes, I-9 documentation, and HR records management
- Experience managing job requisitions within an applicant tracking system and preparing offer letters
What We Do
Named “Most Innovative Agency” by Campaign US, Canvas Worldwide is an independent media agency that provides ingenious solutions for brands looking to challenge the status quo. And as a mission-based agency, our rallying cry, "Challenge the Comfortable," is our team philosophy to push outside our comfort zones to solve problems in new ways – because there can be no greatness without enduring a bit of discomfort. Canvas was created to embrace the rapid pace of change in the industry with the belief that future viability means reimagining what's possible. This fresh, strategic approach to media marketing services has produced an environment in which it’s possible to fearlessly try the unusual. Under the “Challenge the Comfortable” banner, the Canvas team dedicates itself to getting outside of our comfort zones and resisting the conventional. Launched in 2015, we are dual-headquartered in Los Angeles and New York, with regional offices in Chicago, Dallas, Denver and Atlanta. Canvas Worldwide services clients such as Hyundai, Kia, Genesis, Starz, MGM Studios, McDonald's and more. At Canvas, assumptions are left behind, everything is questioned, and in the process, the unexpected—sometimes even magical—happens daily. So, if you’re bold enough to Challenge the Comfortable… then we want YOU to come work for the most innovative agency in the country!
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