Coordinator Document and Mailroom - Madison, NJ

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Key Responsibilities

Mailroom Operations

• Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
• Prepare and process outgoing mail and assist with returned or unclaimed mail

Document Management

• Collect, sort, prepare, and scan documents
• Label and enter documents into the system, ensuring accuracy and quality
• Perform post-scanning quality checks and file original records
• Secure and properly dispose of confidential documents

Financial Support

• Print and scan checks for deposit for Escrow and Commission teams
• Print Garnishment and SEP checks.

Vendor & Inventory Management

• Maintain relationships with courier services (UPS, USPS, FedEx)
• Track mail and UPS invoicing using Excel
• Order and maintain office supplies and stockroom inventory
• Replace toner in printers and copiers and manage service requests with equipment vendors

Other Duties

• Provide coverage for other business service functions as needed
• Maintain a clean desk policy and secure environment

Qualifications

• High School diploma required
• 1–2 years of experience in a similar role
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Ability to learn new software quickly
• Strong organizational and communication skills with keen attention to detail
• Comfortable with light physical activity, including lifting to 25 lbs. occasionally
• Regular, predictable attendance is essential
• Positive attitude and commitment to delivering premier service

We are proud to offer a comprehensive benefits package to our employees including:   

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D   
• 401(k) savings plan with company match   
• Paid Time Off to Include Holidays, Vacation Time, and Sick Time   
• Paid Family & Paternity Leave   
• Life Insurance   
• Business Travel Accident Insurance   
• All employees receive access to LinkedIn Learning
• Employee Referral Program   
• Adoption Assistance Program   
• Employee Assistance Program   
• Health and Wellness Program and Incentives   
• Employee Discounts   
• Employee Resource Groups

Coldwell Banker Realty represents Coldwell Banker’s company-owned brokerage offices, with a roster of more than 44,700 affiliated agents across the U.S. They handle 153+ billion in annual sales volume and serve as operational hubs for training, marketing, and regional leadership. Coldwell Banker Realty is a subsidiary of Compass International Holdings.

Compass International Holdings is a global real estate services company empowering real estate professionals with everything they need to realize their entrepreneurial potential. With a presence in every major U.S. city and approximately 120 countries and territories, Compass International Holdings serves millions of buyers and sellers through a portfolio of some of the most recognized and iconic brands: @properties, Better Homes and Gardens® Real Estate, CENTURY 21®, Christie's International Real Estate, Coldwell Banker®, Compass, Corcoran®, ERA®, and Sotheby's International Realty®. In addition to brokerage services, Compass International Holdings offers integrated services, such as mortgage, title, insurance, escrow, and relocation.  

• NYSE: COMP
• 340,000 Real Estate Professionals
• 2,000+ independently owned and operated brokerages
• 120 countries and territories