The American Academy of Dermatology is seeking a Coordinator, Digital Learning located in our Rosemont, IL. office responsible for coordinating digital learning projects and activities in the Education department. This includes the content review process for educational activities and other learning resources with subject matter experts, authors, copy editors, and reviewers. Provide administrative support to committee, task force, and workgroup liaisons. Maintain databases and tracking records utilizing editorial management and project management platform(s). Work collaboratively with Education Department staff members as well as other AAD departments and staff.
About Us:
The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.
With a membership of more than 21,000 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.
To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:
- Facebook (www.facebook.com/aadskin)
- TikTok (www.tiktok.com/@AADskin)
- Pinterest (www.pinterest.com/AADskin)
- Instagram (www.instagram.com/aadskin1)
Responsibilities:
- Coordinate the content development process for education activities and other learning resources by executing the approved content development schedules. This includes sending editors, subject matter experts/authors, vendors, copy editors, and reviewer’s invitations, reminders, and follow up correspondence in accordance with established timelines. Collect and organize submitted content by establishing and maintaining editorial management systems, project management systems, databases, trackers, and spreadsheets. Ensure content is delivered for programming in accordance with Standard Operating Procedures.
- Coordinate grant application system for the Sulzberger and Innovative Dermatology Education Award (IDEA) education grants. This includes updating timelines, working with the IT department to set up the application in the online grant system, ensuring application is accurate and up to date, coordinating email blasts with communications team, opening and closing judging period, communicating and following-up on due dates with judges, downloading judging scores, tracking winner reporting, preparing agenda packets, and participating in committee calls and meetings.
- Coordinate the Thomas G. Pearson Memorial Education Award process. This includes updating the timeline, sending out the call for nominations and ballot, ordering the plaque, and collaborating with Executive Office, while following all steps in accordance with Standard Operating Procedure.
- Proofread educational content and other materials to ensure submitted content follows AAD- approved templates, format, and style.
- Assist in ensuring activities are developed in compliance with Accreditation Council for Continuing Medical Education (ACCME) and American Board of Dermatology Continuing Certification Program (CCP) credit requirements and in compliance with AAD policies and procedures. Maintain knowledge of and ensure compliance with ACCME Essentials, Criteria, Standards, and Policies. Maintain knowledge of and ensure compliance with AMA credit policies.
Requirements:
- High school diploma or equivalent.
- Minimum two years’ experience coordinating multiple projects and providing support to members or customers.
- Ability to apply effective verbal, non-verbal, and written communication methods to achieve desired results.
- Identify and define problems; examine relevant information and choose correct course of action based on standard operating procedures.
- Possess organizational skills and the ability to prioritize assignments and coordinate projects including monitoring the progress of tasks and projects and providing follow up to supervisor.
- Ability to work effectively with varied people to facilitate the completion of the work.
- Able to operate standard office equipment; i.e. copiers, fax, etc.
- Excellent customer service skills required, including follow-up.
- Accuracy and attention to detail necessary.
- High degree of computer literacy, excellent data entry skills, database maintenance skills, and strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.
The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together — one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.
For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V
Skills Required
- High school diploma or equivalent
- At least two years of experience coordinating multiple projects and supporting members or customers
- Effective verbal, non-verbal, and written communication skills
- Problem-solving ability, including evaluating information and following standard operating procedures
- Strong organizational and prioritization skills, including project monitoring and follow-up
- Ability to work effectively with varied people to facilitate work completion
- Ability to operate standard office equipment
- Excellent customer service and follow-up skills
- Accuracy and attention to detail
- High computer literacy, data entry, and database maintenance skills
- Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
What We Do
The American Academy of Dermatology (AAD) is a nonprofit medical specialty association representing dermatologists in the United States and internationally. It advances excellence in dermatology by promoting diagnosis and treatment of skin, hair, and nail conditions, supporting high standards in clinical practice, education, and research, and enhancing patient care. The Academy also advocates for access to dermatologic care and provides professional education and resources for its members.
