Coordinator, Academic Affairs Resources

The Coordinator of Academic Affairs Resources serves as a key member of the Provost’s leadership team, acting as a chief advisor on fiscal and human resource matters. This role involves budgetary planning, financial operations, and management of human resource processes for the Division of Academic Affairs. The successful candidate will serve as an operational liaison for budgeting and human resources within the Division of Finance and Administration and provide guidance to Colleges and Departments regarding financial and personnel matters.

DUTIES AND RESPONSIBILITIES:

· Lead and manage budget development and financial operations in Academic Affairs.

· Assist Academic Affairs leadership in the administration of the Divisional budget.

· Provide fiscal guidance and support for all Academic Affairs units.

· Identify and propose resolutions to fiscal management processes in Academic Affairs.

· Receive and process utility payments on behalf of Regional Centers in Albuquerque, Farmington, Rio Rancho, and Santa Fe.

· In collaboration with HR, provide guidance on non-faculty HR-related matters in Academic Affairs.

· Assist with annual reports describing faculty assignments, work locations, and credentialing matters.

· In collaboration with Human Resources, maintain records of active faculty searches and provide regular updates to the Provost on hiring progress.

· Serve as an internal point of contact for all Academic Affairs budget- and HR-related matters, questions, and requests for assistance, including but not limited to annual budget development, new faculty contracting, and continuing faculty notification of salary increases.

· Collaborate with the executive/senior leadership team to understand and develop job descriptions.

· Perform other duties as assigned.

PHYSICAL DEMANDS:

· Occasional lifting of 30 pounds or less.

· Long periods of sitting in an office environment.

· Occasional periods of standing.

WORK ENVIRONMENT:

· Standard office environment with frequent use of computers and other office equipment.

· Occasional evening or weekend work may be required during peak budget or reporting cycles.

· Minimal travel may be required to

· Centers or other institutional locations.

Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, or a related field.

· At least 3 years of experience in financial management, budgeting, or HR operations, preferably in higher education or a public sector environment.

· Demonstrated knowledge of budget planning, forecasting, and reporting.

· Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

Master’s degree in Business Administration, Public Administration, Higher Education, or a related field.

· Experience working with faculty contracts, credentialing, and academic reporting.

· Familiarity with higher education organizational structures and shared governance.

· Proficiency with enterprise resource planning (ERP) systems and reporting tools (e.g., Banner).

Preferred Skills

KNOWLEDGE, SKILLS, & ABILITIES:

· Strong analytical and problem-solving skills with keen attention to detail.

· Ability to interpret and apply institutional policies, procedures, and state/federal regulations.

· Effective communication skills (written and verbal) with the ability to explain financial and HR concepts to non-specialists.

· Proven ability to build collaborative working relationships across divisions and departments.

· High level of discretion and commitment to confidentiality when handling sensitive information.