At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.
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Administrative Assistant
SUMMARY
The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.
ESSENTIAL FUNCTIONS
Job duties include; although are not limited to:
- Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
- Coordinating meetings and recording minutes
- Scheduling travel arrangements when needed
- Preparing departmental communication pieces
- Assisting in menu design and production for weekly, seasonal, and annual features
- Coordinating and maintaining vendor/supplier information
- Ordering office supplies and ensuring that the department is adequately stocked
- Entering data for select invoices and products
- Assisting in recruiting, scheduling interviews, and training for new hires
- Supporting the department with time management on execution of projects
- Unifying and maintaining all internal documents
- Responding to visitor and guest requests, questions, and concerns
- Facilitating resolution when possible or referring individuals to the appropriate manager
- Ensuring all office equipment, printers, and phones are maintained and fully functional
QUALIFICATIONS
- High School Diploma or equivalent is required, Bachelor’s Degree preferred
- Two (2) plus years’ experience in an administrative role within an upscale hotel
- Strong customer service skills
- Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
- Excellent verbal and written communication skills required
- Knowledge of hotel food and beverage operations preferred
PHYSICAL REQUIREMENTS
Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Skills Required
- High school diploma or equivalent
- Bachelor's degree
- Two or more years of administrative experience within an upscale hotel
- Strong customer service skills
- Intermediate skills with Microsoft Word, Excel, PowerPoint, and Outlook
- Experience with Opera
- Excellent verbal and written communication skills
- Knowledge of hotel food and beverage operations
- Ability to lift up to 15–40 pounds and perform standing, walking, bending, stooping, squatting, stretching, and climbing
What We Do
Montage International is an ultra-luxury hospitality management company founded by Alan J. Fuerstman. It encompasses a distinctive collection of hospitality brands, including the ultra-luxury brand Montage Hotels & Resorts and the luxury hospitality brand Pendry Hotels & Resorts, as well as Montage and Pendry Residences and the management of some of the country's premier golf courses and clubs.
