Coord, Sales Contracts I

Job Description

We are seeking a detail-oriented, analytical, and highly accountable professional with practical knowledge of contract administration to join our Sales Contracts team. Responsible for the timely review of customer contracts (Purchase Orders & ensure compliance with company’s policies and requirements and negotiates exceptions as part of the review process as necessary. Work closely with the sales team to capture all pertinent information discussed with the customer, while complying with all internal and external procedures and regulations. Communicate within and outside of the organization to explain and interpret operational processes, practices and approaches. Provides proper contract acquisition in accordance with company policies, legal requirements, and customer specifications.

Duties and Responsibilities`

• Review customers contracts (Purchase Order) (including government contracts and rated orders) to include: Performing reviews, identification of contract risks, communicating exceptions, providing contract acknowledgement and formal PO Acceptance.
• Identify and assess contractual risks and communicate potential issues to management in a concise manner, following-up to secure timely responses.
• Explain potential risks and offer mitigation ideas, provide input to negotiations, and partner with internal and external stakeholders in the process of offering compliant solutions to contracting requirements.
• Conducts due diligence for customers, identifying risk factors within company’s process.
• Maintain contractual records and documentation in designated company’s databases.
• Represent Sales department for internal and external audits by FAA, ISO, AS9100 and Customers.
• Ability to think critically, problem solve and work independently.
• Dedication to meet customer deadlines.
• Provides a proactive voice in the business process.
• Commitment to company values and compliance with department norms, policies, directives, and procedures.
• Multi-task and determine priorities while working on multiple assignments.
• Lead initiatives related to process improvements, new developments and automation of the area's tools and processes.
• Promote company culture dedicated to enhancing customer satisfaction and building strong customer relationships.
• Work in a safe professional manner adhering to all regulatory requirements.
• Pull and communicate customer’s quality document requirements to QA department for review & exceptions.
• Coordinate sales activities with technical department to ensure customer product specifications are met.
• Assist in analyzing, tracking and reporting weekly and monthly sales activities and communicating concerns to management as necessary.
• Maintain confidentiality of information.

Skills and Competencies

• Ability to work well under pressure.
• Ability to manage time and priorities effectively and stay focus.
• Ability to deliver work (Contract/PO Review) and meets expectations consistently.
• Act ethically, even when no one is watching.
• Must possess high analytical ability. Ability to identify contractual, compliance, operational, and commercial risks.
• Ability to see potential pitfalls and initiate corrective action to schedules as needed across all departments.
• Knowledge of record keeping techniques, and procedures.
• Ability to self-motivate and take initiative.
• Strong verbal and written communication skills.
• Ability to follow through on obligations and show dedication to customers and team goals.
• Ability to develop close working relationships with customers & across all departments.
• Possess knowledge of contract administration procedures.
• Ability to provide leadership within the group in relation to contract coordination with customers and other departments.
• Ability to work well in a team-based, multi-cultural environment and adapt to diverse personalities.
• Knowledge of Japanese Language is a plus.

Working Environment & Requirements

• Ability to work effectively in a professional, fast-paced, deadline-driven environment.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Must maintain confidentiality of company, customer, and contractual information.
• Must work safely and professionally while adhering to all applicable regulatory requirements.
• Must be able to travel occasionally for meetings, training, or company events.

Education and Qualifications

• Bachelor’s degree, and three plus years’ experience in export, shipping, and customs requirements, or equivalent combination of education and experience, preferred.
• Contract administration experience required.
• Experience with FAR, DFAR, ITAR, EAR, preferred.
• Knowledge of ITAR/EAR (Export Administration Regulations), Schedule B Codes, HTS Codes, US Import Regulations, US Customs and free-trade zones preferred.
• Experience with using Microsoft Office (Word, Excel, PowerPoint, etc.)
• This position involves working with technologies and information which are subject to U.S. export control regulations. Under these regulations, Toray Composites must review certain candidate information including citizenship, basis of United States work authorization and country of origin. This information will be used for export control screening purposes only.

Toray Composite Materials America Benefits

 Coverage for Health Benefits start the first day of the month after hire date.

• Medical and prescription coverage through Blue Cross Blue Shield of Rhode Island
• Vision Coverage- VSP 
• Dental Coverage – Delta Dental 
• Flexible Spending Accounts (FSA)
• Vacation, PTO, and floating holidays available after 90 days of employment
• 401K with employer match
• Life, accident, and short-term disability insurance

And many more! A full list of all Toray benefits will be provided with all offers of employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Compliance with US Export Control Regulations: This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR).  In order to comply with these regulations, applicants for employment must be a “U.S. Person” as defined by the ITAR and/or EAR.  The definition of “US Person” includes U.S. citizen or national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Job tasks are usually performed in an office environment.

Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities. Position frequently requires the ability to make quick decisions related to sales and contract-related issues. Ability to set priorities. Ability to utilize interpersonal and teamwork skills, perform basic mathematical computations, give complete directions and to understand and apply work specifications in the completion of work tasks. The ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are occasional. Ability to occasionally lift 10 pounds. Vision abilities require the adjustment and focus of sight. Must be able to perform the essential functions of the position with or without accommodation.

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