Conveyancing Administrator

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is a Hybrid working arrangement out of our Toronto office.***

Why Colliers?

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including 2024’s Best Workplaces in Canada, Greater Toronto Area’s Top 100 Employers, and Best Workplaces for Inclusion, among others.

About the role:

We’re looking for enthusiastic and customer service focused Conveyancing Administrator (Internally called Deal Administrator) to come and join our growing team. As a Deal Administrator you will provide proactive high level support services to brokerage offices across Canada and accounting. They will be a key player responsible for managing the end-to-end process of real estate transactions, ensuring smooth coordination between parties and compliance with legal and regulatory requirements. Ensure timely and accurate recording of revenue​.

In This Role You Will:

• Review legal documents, including Sales/ Lease/ Service and Fee agreement to ensure Trade Record data are correctly entered to the system.

• Follow up on deal status changes as deal progresses

• Be a key contributor to the trust account management ensuring compliance to Real Estate rules and regulations

• Ensure compliance with the Governmental regulations, including the Real Estate legislation of each Province, FINTRAC anti-money laundering (AML) requirements and internal controls.

• Review and follow up with brokerage team to obtain required documentation to meet Revenue Recognition requirement under US GAAP

• Prepare/revise and remit commission invoice for deals as they become due and/or are revised.

• Coordinate with clients, co-brokerages, law firms and process commission invoice payments in a timely manner.

What You Bring:

• 1-3 years of experience in an administrative or accounting role.

• Strong Accounting/bookkeeping background is required.

• Experience in the Commercial real estate sector or a related industry is preferred

• Strong knowledge of MS Excel, Word, Power Point and Outlook and required.

• Exceptional communication skills, both written and oral

What We Offer:

• Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

• Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

• Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

• Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

• Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

• Global network: Join a global team of 22,000 professionals across 68 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected].