Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job SummaryWe are seeking a detail-oriented and proactive Contracts & Commissions Administrative Assistant to join our team. This role plays a critical part in supporting our Contracts, Escrow, and Commissions processes, ensuring accuracy, timeliness, and smooth communication across departments.
Location: Chicago
Hours: Monday-Friday 8:30am-5pm | Hybrid schedule (4 days in office required)
Key Responsibilities:Escrow & Transactions Support
- Manage all escrow-related tasks, including mass postings, cancels, and escrow check dashboards.
- Verify daily check dashboard against bank deposits.
- Assist with outgoing relocation processing as needed.
- Handle Dotloop email reviews for sorting and assigning.
- Rental Data entry & Compliance review
- Assistance with ordering Signs down for listings.
Commissions & Payments
- Process miscellaneous payments (reimbursements, etc.).
- Confirm checks have been cashed and provide assistance with check-related questions. (stop payments/ reissues.)
- Prepare and balance reports for Accounting, ensuring all required checks are listed and delivered for scanning.
- Coordinate bulk wires and mailing of checks.
- Investigate and coordinate payment set up of incoming funds.
Administrative Operations
- Assist in the scheduling of and handling of all in-office encounters including check pick up and drop off.
- Manage incoming and outgoing mail, including FedEx packages.
- Answer phones and assist with agent/staff inquiries in a timely, professional manner.
- Support internal teams with check help, stop payments, and payment confirmations.
- Special projects as outlined by management.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and deadlines.
- Proficiency with spreadsheets, reporting, and math calculations.
- Comfort with handling sensitive financial data with confidentiality.
- Prior experience in escrow, commissions, real estate, or administrative operations preferred.
- Strong communication and problem-solving skills
- A supportive and collaborative team environment.
- Opportunities for professional growth in real estate operations and finance.
- Competitive compensation and benefits package.
$40,000-$45,000
Benefits
Medical, dental, vision, PTO, VTO
Skills Required
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and deadlines.
- Proficiency with spreadsheets, reporting, and math calculations.
- Comfort handling sensitive financial data with confidentiality.
- Prior experience in escrow, commissions, real estate, or administrative operations.
- Strong communication and problem-solving skills.
- Ability to answer phones and assist agents/staff professionally and timely.
Baird & Warner Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baird & Warner and has not been reviewed or approved by Baird & Warner.
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Healthcare Strength — Employee benefits include medical, dental, and vision coverage alongside health-focused protections such as life and disability insurance.
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Retirement Support — Employees are offered a 401(k) retirement savings plan to support long-term financial security.
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Wellbeing & Lifestyle Benefits — Work-life support includes flexible arrangements (telecommuting, flexible hours, part-time options) and lifestyle perks like gym membership discounts and an employee assistance program.
Baird & Warner Insights
What We Do
Established in 1855, Baird & Warner is Illinois’ largest family-owned independent real estate services company. The Baird & Warner brand has been synonymous with experience, innovation, and integrity for more than 160 years. Steve Baird, the firm’s fifth-generation owner, has been consistently recognized among the industry’s most influential leaders. Baird & Warner was named a Top Workplace in Chicagoland by the Chicago Tribune in 2018, making that the seventh consecutive year. With nearly 2,900 associates in 30 offices and comprehensive mortgage, title, and relocation services, Baird & Warner ranks among the nation’s top real estate firms.
