Your Role
- At the direction of the Contracts Administrator, prepare final contract drafts, file documents and correspondence, and keep detailed notes in accounting software
- Ensure all contract related documents are organized and stored according to company policy
- Prepare transmittals and courier packages
- Route agreements through the signature process; follow up via email and phone to obtain executed contracts
- Create tracking and status reports for the accounting and operations teams
- Adhere to established turnaround times and deadlines
- Engage directly with internal teams in project management, marketing, finance, accounting, operations and human resources departments
- Additional duties as assigned
Qualifications
- A Bachelor’s degree in business, accounting, finance, law or a related discipline preferred
- 2-3 years office experience preferably in a legal department or law office, or within the construction, architecture or other related industry
- Experience with reviewing and/or processing contracts and other legal documents
- The ability to thrive in a fast-paced environment and manage multiple deadlines
- Excellent oral and written communication skills, including familiarity with common legal terminology
- Exceptional organization skills, strong self-motivator with superior attention to detail
- The ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes
- Strong interpersonal skills, ability to work with individuals at all levels of the organization in a positive, collaborative manner
- Proficiency in Microsoft Office applications; experience with Deltek Vision software a plus
Skills Required
- Bachelor's degree in business, accounting, finance, law or related discipline
- 2-3 years office experience, preferably in a legal department or related industry
- Experience with reviewing and/or processing contracts and legal documents
- Excellent oral and written communication skills
- Proficiency in Microsoft Office applications
What We Do
Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects. Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm by Zweig Group. The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record’s Top 500 Design Firms and the top 25 interior design firms in Interior Design magazine’s Top 100 Giants. For more information, visit http://www.waremalcomb.com/news and view Ware Malcomb’s Brand Video at youtube.com/waremalcomb.
