Contracts and Grants Accountant II

The Opportunity:

This position performs post-award sponsored program functions associated with the post-award administration of awards. The Contracts and Grants Accountant II is responsible for the invoicing, collection, and post-award fiscal management of sponsored programs as assigned. This position reports to the Assistant Director, Sponsored Programs.

Responsibilities:

• Prepare post-award financial reports for federal, state, and private funded research contracts and grants as assigned by the supervisor. This includes but is not limited to invoicing and preparing Cost Reports for awards requiring Draws or Installment Payments. Act as contact person for awarding agency representatives concerning contractual issues of billing and reporting.
• Interpret and implement post award policies and financial compliance in regard to sponsored research projects as required by federal regulations in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements, sponsor terms and conditions, State of Florida statutes, and University of Central Florida policies.
• Review award documents (agreement, budget, statement of work, and other contract and grant requirements) to ensure award setup is accurate and complete in the research administration and financial databases.
• Perform the cash management activities of requesting accurate and timely reimbursements from awarding agencies and following up on accounts receivable, including draw coordination and submission for entire Office of Research Grants Accounting team.
• Work with principal investigators, institute, center or department administrators and Office of Research award administrators to ensure all cost share commitments of the university are documented.
• Review project transactions, such as revenue, accounts receivable and expenditures, for accuracy and appropriateness and input or request adjustments as necessary. Analyze project expenditures to ensure costs are allowable, allocable, reasonable and consistently handled as directed by 2 CFR 200 and other Federal agency regulations.
• Review and approve journal entries submitted by departments to record financial transactions on sponsored awards.
• Assist principal investigators, institute, center or department administrators and OR award administrators in resolving specific fiscal and accounting problems in relation to sponsored awards.
• Manage the closeout activities and coordinate with OR award administrators to ensure the timely closeout and related closeout reporting of research projects.
• Coordinate with Finance and Accounting General Accounting staff to ensure timely completion and posting of journal transactions for closing of month and year end ledgers.
• Develop and maintain good sound communication lines with principal investigators, institute, center or department administrators, OR award administrators and awarding agencies to ensure continued flow of information.
• Train A&P, USPS or OPS and student personnel, as needed. Serve as mentor to colleagues.
• Other duties and special projects as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelor’s degree in Accounting or Finance.
• Master’s degree.
• Proficient with Microsoft Office for Windows (Excel, Word, Outlook).
• Experience with Workday or similar ERP.
• 2+ years of experience in financial reporting, billing, non-profit environment or public accounting.
• Exposure to federal contract and grant billing, Uniform Guidance, and post-award research administration.
• Strong communication skills, both verbal and written.
• Strong analytical and problem-solving capabilities.

Special Instructions to the Applicants:

• The anticipated salary range for this position is $59,030 - $65,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

For general application or posting questions, please email [email protected].

If an accommodation due to a disability is needed to apply for this position, please email [email protected].