Contracts Administrator

Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, is seeking highly skilled Contracts Administrators to deliver cradle-to-grave acquisition support and operational compliance at multiple locations, including Northern Virginia; Dahlgren, VA; Huntsville, AL; Colorado Springs, CO; and Albuquerque, NM. In this multi-faceted role, you will provide critical pre-award expertise—including drafting solicitations, parsing requirement packages, and aligning acquisition plans with FAR Part 7 guidelines. 

Serving as an essential partner to the Procurement Contracting Officer (PCO), you will advise on complex contract strategies, support federal negotiation teams to ensure fair and reasonable pricing, and champion highly specialized Research and Development (R&D) requirements for complex federal programs. This premier position offers an exceptional opportunity to manage the full integrity of major acquisition pipelines. Hiring for these positions is contingent upon successful contract award.

Key Responsibilities

• Provide analysis on contract requirement packages, draft solicitations, evaluate proposals, and coordinate acquisitions of both cost reimbursement and fixed-price contracting to ensure regulatory and statutory compliance.
• Provide acquisition planning in accordance with FAR Part 7, support the development of the requirement documents, and assist in developing contract strategy in coordination with the technical program office.
• Support the government negotiation team and serve as an advisor during negotiations to assist the PCO to obtain a fair and reasonable price.
• Provide advisory services on future procurement requirements, assist in preparation of required procurement documentation, and support the response and resolution of specific procurement strategy questions.
• Advise program offices, acquisition managers, and contract specialists on contract planning, negotiation, award, and execution of requirements in areas not requiring PCO authorization.
• Participate in contract execution of highly specialized research and development (R&D) requirements for programs and activities.
• Process data, evaluate documents, and provide input for pre-negotiation positions.
• Develop documentation for PCO approval, including Determinations and Findings (D&F), Justification and Approval (J&A), and various Memorandums for Record (MFR).
• Coordinate with the PCO to prioritize, organize, and monitor requirements to establish timely schedules for successful implementation.
• Analyze and validate government-furnished property attachments, ensuring accuracy and compliance with contract government property regulations and policies.
• Manage and support the integration of contract requirements.
• Support cost/price analysis and price objective development.
• Coordinate technical evaluations.
• Advise contracting officers and property officials on contract property management regulations, policy, and financial audit requirements.
• Analyze proposed updates to organization policies involving contract government property based on federal and DoD regulation to ensure compliance.
• Conduct in-depth research and analysis of contract government property data to identify discrepancies and trends.
• Process closed property disposal packages and coordinate resolution of identified discrepancies with internal and external organizations.
• Create and maintain accurate and detailed property reports.
• Advise in the development of contract property management policies.
• Provide weekly reports for senior executives/leaders to include recording and distributing meeting minutes, collecting read-ahead charts, and providing executive-level advice.
• Engage in strategic support for senior leaders to include internal and external communication forums, coordinating briefings, and organization-wide initiatives.
• Contribute to the development of organizational policy and assist with strategic planning and business operations.
• Support engagements with industry and other government agencies through the coordination and development of briefings.
• Analyze and provide inputs for briefings, memorandums, and presentations.
• Develop and update functional training packages, how-to guides, checklists, and templates to support internal customers.
• Assist in the development of templates, dissemination of best practices, and conducting research on contract management and closeout topics.
• Assist with preparation for audits conducted by internal and external agencies.
• Assist in the implementation and development of contract management oversight systems and processes.
• Assist in the determination and closeout of physically completed inactive contracts and de-obligation of associated unliquidated obligation (ULO) balances.
• Manage all taskers via the official agency tracking system and ensure closure before deadlines.
• Act as portal manager responsible for maintaining and updating the Contract Management portal page.
• Monitor and remove outdated information from the portal on a monthly basis.
• Distribute and manage responses to assigned intra-agency taskers.
• Assist with pulling reports from the PIEE suite for compliance and situational awareness.
• Maintain contract and acquisition information within the government's electronic databases.
• Develop work products using standard enterprise tools (Teams, Access, PowerPoint, Excel, Visio).
• Provide administrative support only for the Freedom of Information Act (FOIA) program and tracker updates.

Qualifications

• Minimum of a Bachelor’s degree in Business Administration, Procurement and Contract Management, Logistics, or a related field.
• Minimum of seven (7) to ten (10) years of prior experience as a Warranted PCO; or a minimum of five (5) to seven (7) years as a Contract Specialist for a DoD buying activity, or a civilian agency which executed assisted acquisitions on behalf of DoD activities.
• Source Selection: Experience formulating competitive RFPs for FAR Part 15 formal source selections, and FAR Part 16.505 ordering procedures.
• Cost/Price Analysis: Experience conducting sole-source cost/price analysis, Price Negotiation Memorandum (PNM) development, and negotiation of cost-type proposals.
• Security Clearance: Active Secret Clearance Required.

Preferred Qualifications

• Active DAWIA Level III certification (or equivalent) in Contracting.

Compensation and Benefits

Actual salary for these positions will be determined by a variety of factors, including the candidate’s specialized skills, certifications, and years of experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual's qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com — not from free email services like Gmail or messaging platforms such as WhatsApp. If you receive suspicious messages requesting payment or personal information, please report them immediately to [email protected].