Contracts Administrator

Hybrid work: Employees work in a hybrid model balancing collaboration in our office and remote work.

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WildBrain CPLG is a world-leading entertainment, sport and brand licensing agency with 22 offices worldwide. Since 1972 we have been providing our partners with dedicated licensing and marketing professionals and fully integrated retail, creative & product development, legal and accounting services.

We are looking to add to our talented team of innovators that can help us manage some of the most profitable and enduring brands in the world! We believe that our partnerships are about clarity, openness, and trust, and we are widely known for our no-nonsense, straightforward approach. Come join us!

About the Job/Role

WildBrain is looking for a Contracts Administrator to join the Legal & Business Affairs team, to support our CPLG group! You will support Contracts Managers with the contracts management process to help ensure smooth processing of new and existing contracts in our pipeline.

We have been made aware of individuals and recruitment agencies falsely claiming to represent WildBrain and offering employment opportunities on our behalf. All legitimate opportunities are managed through our internal Talent Acquisition team and verified partners, and are posted on our official careers page and LinkedIn. If you are unsure about the legitimacy of any outreach, please verify by contacting us directly.

• Support the Contract Managers with the contract management process:

• Input all contract deal information (new business, renewals, amendments) into our contracts management systems (i.e. WestEnd, SalesForce)
• Responsible for updating existing information and maintaining workflow for the contractual process
• Ensure any additional, required documentation is supplied by Licensee (including manufacturers agreements, copyright assignments, insurance certificates and bank guarantees)
• Manage e-signature process with licensee & licensors to assist in finalizing contracts
• Cross-reference fully executed licensee agreements against CPLG’s contract management systems
• Inform Contract Managers when agreements have been executed and updating the CRM system
• Maintain relevant correspondence relating to the contractual process and support Contract Managers in digitally filing fully executed contracts
• Assist with customs registrations, withholding tax requests, and legal administration as required
• Support and attend meetings with your territory, as necessar
• Assist in maintaining department storage and legal process documentatio
• Deal with general enquiries via email, letter, and telephone
• Collaborate with team of Contract Managers, supporting cross-functionally where necessary.

• Experience working in a contracts management department, licensing industry experience is preferred
• Flexible team player with the ability to build and maintain strong relationships
• Motivated self-starter who demonstrates strong initiative, organization, attention to detail and excellent work ethic
• Ability to think strategically, proactively problem-solve and demonstrate good judgement 
• Thrives in a fast paced, changing environment that necessitates working on many different contracts simultaneously
• Proficient in Microsoft Word, Excel, contract admin systems and CRM
• Excellent communication skills, both written and oral.

What We Offer  

Working at WildBrain is more than a job — it’s the opportunity to join forces with extraordinary, insightful and imaginative people who will recognize your talents and encourage your professional growth and development in a work environment that promotes creativity and individuality. We offer competitive family-focused benefits, we invest in our people and their future with enhanced pension contributions, plus bonus time-off, because you deserve it!  

Our Commitment  

Diversity and Inclusion are in our DNA. As a global leader in kids and family entertainment, we strive to reflect and honour the diversity of our audiences around the world. We believe that creating diverse and inclusive content & brands begins with fostering a culture of belonging at WildBrain. To us, a culture of belonging is one where we celebrate and welcome the diversity of all employees, stakeholders, and external partners and strive to create an environment where every individual feels valued, respected, and brings their authentic self to work.   

We demonstrate our commitment to this by striving to provide a supportive work environment and a corporate culture that welcomes and encourages equal opportunities for all employees. We recognize that people bring experience and talent that goes beyond the technical skills and requirements of a job. If you possess similar experience that is close to what we’ve listed here, we encourage you to please still consider applying. We strongly believe that diverse experience, transferable skills, and passion are key! WildBrain accommodates people with disabilities throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance if accommodation is required.  

About WildBrain CPLG 

WildBrain CPLG is a trusted licensing partner for leading brands worldwide, offering 50 years of expertise building consumer products and location-based entertainment programmes across the entertainment, sport, corporate and lifestyle sectors. With over 20 offices serving the UK, Europe, India, the Middle East, China, Asia Pacific and the US, WildBrain CPLG combines the strength of global reach with expertise in local markets to achieve the best results for partners. Our passionate teams consistently challenge themselves to explore new and innovative ideas and opportunities in partnerships, activations, creative and business processes to celebrate and build brands. At WildBrain CPLG, we believe that collaboration is about clarity, openness and trust, and we are widely known for our no-nonsense, straightforward approach. WildBrain CPLG is part of WildBrain Ltd., a global leader in kids’ and family entertainment. Please contact us or visit the WildBrain CPLG website for more information: www.cplg.com. 

About WildBrain

At WildBrain, we build and grow beloved family brands through exceptional entertainment experiences. Home to franchises such as Strawberry Shortcake, Teletubbies, Yo Gabba Gabba!, Inspector Gadget and Degrassi, we are a global leader in franchise management—bringing stories to life through content production, audience reach and consumer products. Our award-winning studio has partnered with top global platforms such as Apple TV, Netflix and the BBC, producing acclaimed series such as The Snoopy Show, Strawberry Shortcake: Berry in the Big City, Teletubbies (2015), Yo Gabba GabbaLand! and Finding Her Edge. The WildBrain Network, offering more than 1,000 channels across YouTube, FAST and AVOD, delivers premium-quality content to today’s kids and families wherever they’re watching—connecting advertisers to audiences at scale through brand-safe media solutions. WildBrain CPLG, our global licensing and consumer products arm, represents our own and partner brands across major territories worldwide. Headquartered in Toronto, WildBrain trades on the Toronto Stock Exchange (TSX: WILD). Visit us at wildbrain.com. 

Attention: We have been made aware of individuals and recruitment agencies falsely claiming to represent WildBrain and offering employment opportunities on our behalf.

All legitimate opportunities are managed through our internal Talent Acquisition team and verified partners, and are posted on our official careers page and LinkedIn. If you are unsure about the legitimacy of any outreach, please verify by contacting us directly.