Contracts Administrator

NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it.

THE OPPORTUNITY

The Contracts Administrator plays a key administrative role within the Legal and Business Affairs function of the company. This role is responsible for drafting contracts, managing the end-to-end processing of contracts, ensuring timely execution, and maintaining contract records. 

RESPONSIBILITIES

• Draft, issue, and process standard publishing contracts and amendments, including work for hire, subsidiary rights-in  agreements and simple author and artist agreements.

• Track the status of contracts through their lifecycle—initial request, drafting/review, negotiation, execution, and archiving

• Ensure contacts are moving forward efficiently and within a reasonable timeframe, and where necessary liaise with applicable business and/or legal counterparts to help resolve bottlenecks.

• Maintain and update contract records, ensuring accuracy and compliance with internal processes.

• Liaise with other departments (e.g., editorial, finance, manufacturing) to gather necessary information for contract creation.

• Ensure executed contracts are filed correctly and accessible in digital storage systems.

• Respond to internal inquiries regarding contract terms, status, and documentation.

About Scholastic

For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are – at school, at home and in their communities – by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children’s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com.

Some benefits that we offer:

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)

• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions

• Tuition-Free programs for undergraduate and graduate degrees

• Generous Parental Leave Program

• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

Thank you for your consideration in choosing Scholastic.

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HOW YOU CAN FIT (Qualifications)

Knowledge, Skills, and Abilities:

• Proficiency in contract drafting and negotiation.

• Understanding of licensing agreements and related legal requirements.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Excellent verbal and written communication skills. Able to communicate ideas effectively to stakeholders involved in contracts to keep everyone apprised of contract-related matters

• Excellent attention to detail and editing skills.

• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with contract management systems or databases.

Experience and Education:

Experience: 5+ years of experience in an administrative or coordinator role, ideally in a legal environment.

Preferred Experience:

• Experience with publishing contracts and knowledge of intellectual property rights.

• Prior work experience in a publishing or media company.

Education: Bachelor’s degree or equivalent work experience

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.

EEO is the Law Poster

EEO Scholastic Policy Statement

Pay Transparency Provision