Contracts Administrator

Crown Technical Systems, a Flex Company, is a leader in power distribution and protection systems concentrating on sophisticated, state-of-the-art relay and control panels, medium voltage switchgear, and enclosures (power/control buildings/ E-Houses). We specialize in customized, turn-key solutions that ensure safe, secure, and reliable power distribution.

Working at Crown Technical Systems offers a dynamic and rewarding career path for individuals seeking to power the world. Through hands-on training, mentorship, and a culture of internal promotion, we empower you to reach your full potential and contribute to projects that truly matter.

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a/an Contracts Administrator in USA, Fontana Ca.

Reporting to the Contracts Manager, Contracts Administrator, responsible for assisting in the review and administration of customer Contracts Documents.

What a typical day looks like:

• Provide detailed and accurate analysis of customer’s contract terms and conditions as provided at time of Bid.
• Participate in the creation of commercial terms in Bid Proposals
  • Prepare Commercial portion of Bid Letter
  • Prepare any Fill in Forms, pre-qualification, commercial, safety, licensing or certification documents required by customer at Bid Time
  • Request any Bid Bonds required by Customer.
• Review customer’s contracts, purchase orders and change orders for completeness and accuracy.
  • Work with internal and external partners to have any corrections made.
  • Submit final/correct documents to management for approval and signature.
  • Submit approved documents to accounting and return signed documents to customer.
• Prepare preliminary notices and help prepare lien releases.
• Request Insurance Certificates to be issued to our customer from our Broker.
• Administer Payment Bonds and Performance Bonds for our customers.
• Maintain/Update Contract Log and DocuSign Reports on customer document status.
• Run weekly meetings to review customer document status with other department managers.
• Participate in the creation of commercial terms in Purchase Orders to Vendors
• Collect, review and log insurance certificates from Vendors
• Analyze and resolve business risk areas and mitigate issues.
• Perform other related duties as assigned.

The experience we’re looking to add to our team:

• High school diploma or equivalent required
• Two years previous experience as a contract administrator, or related field preferably in the construction, engineering or accounting field
• Customer Service Experience is a plus.
• Accounting Experience is a plus.
• Working knowledge of Contract Law and language as applicable to Engineering, Construction and Accounting
• Working knowledge of sales/use tax in a multi-state capacity
• Working knowledge of insurance, bonds and other potential liabilities.
• Working knowledge of Lien Law and Preliminary Lien Notices
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multi-task, prioritize, and manage time efficiently.
• Proficient with Microsoft Office Suite (Word, Outlook and Excel)
• Familiarity with DocuSign is a plus.
• Familiarity with ISN, Avetta, VERO, Veri force, Compass or other 3rd party contract compliance platforms is a plus.
• and scissor lifts

What the physical requirements are:

• This is NOT a remote job, physical presence in office Mon-Fri, 7:30a – 4:15p.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to go up and down stairs and traverse the production floor as needed.

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What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Is Sponsorship Available?

Crown is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Crown, you must complete the application process first).