Contracts Administrator

Role, Function & Organization  

The Contract Administrator supports the Legal department by preparing, reviewing, and negotiating customer agreements, subcontractor agreements and similar agreements for all PPC Partners Companies. This role ensures timely processing, accurate documentation, coordination with project teams, and leadership to meet contract and compliance requirements. Strong attention to detail and organizational skills are essential for success in this position.  Individual must be able to work across teams, cross-functionally with other departments, while having the ability to work independently as appropriate.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence.  As such the following values guide our behaviors: A Servant’s Heart – Focus on the Needs of Others, Wisdom – Insightful, Integrity – Honesty and Trustworthy, Courage – Decisive and Confident in Others, Humility – Modest and Respectful, Passion – Unfailing Dedication 

ESSENTIAL DUTIES AND RESPONSIBILITIES                 

Contract Management & Processing:

• Prepare, review, revise, and negotiate customer agreements, subcontract agreements, AIA Subcontracts, and related contractual agreements, ensuring all items are completed accurately, submitted within required deadlines and adhering to company standards.
• Manage contract review and approval workflows in Contract Lifecycle Management (CLM) systems to facilitate efficient contract processing and execution.
• Coordinate with Project Managers, Managers, and company leadership to route agreements for timely review, approval, and execution.
• Identify contract-specific requirements, including OCIP participation, certified payroll obligations, and bonding or insurance conditions and evaluate potential risks associated with contract terms and advise on mitigation strategies.
• Ensure all contracts are executed by the appropriate signing authority and maintain complete and accurate records of fully executed agreements in accordance with company policies.

Insurance & Bond Administration:

• Review contracts for insurance requirements; obtain and distribute Certificates of Insurance to Project Managers and customers.
• Request and manage performance and payment bonds, as well as bid bonds, through bonding companies in a timely and organized manner.
• Ensure correct signatures are obtained for all bonding documents in accordance with company signing authority procedures.

Subcontracts & Customer Coordination:

• Prepare subcontract agreements using standardized templates and route for approval and signature
• Verify subcontractor compliance with insurance requirements and forward documentation to subcontractors

QUALIFICATIONS AND REQUIREMENTS

• High School Diploma (or equivalent) required
• Higher Education is required
• Law Degree from an accredited school is required

EXPERIENCE, SKILL AND ABILITIES

• Positive safety attitude and personal integrity – both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Contract Lifecycle Management experience
• Corporate/commercial experience and exposure to broad array of transactions and contract negotiations
• Strong communication and negotiating skills, both verbal and written
• Detail-oriented with a high capacity for multitasking
• Ability to handle privileged, confidential and sensitive information in an appropriate and professional manner
• Ability to prioritize and organize work to ensure follow-through
• Strong desire to actively contribute to a team environment
• Exemplify Company values