Your Impact at LILA
As a Recruiting Coordinator at Lila Sciences, you will drive the operational infrastructure behind our recruiting function, ensuring interview logistics run seamlessly across all departments, including leadership-level searches. Reporting to the Manager of Talent Operations, you will go beyond day-to-day coordination to identify process improvements, build scalable workflows, and serve as a trusted operational partner to recruiters, hiring managers, and the Director of Talent Acquisition. This is a highly visible, in-person role based in San Francisco that requires strong organizational judgment, proactive communication, and the ability to manage complexity across a fast-growing, multi-site organization.
What You'll Be Building
- Own end-to-end interview scheduling across all departments, including complex multi-site loops spanning multiple time zones and last-minute changes
- Design and maintain scalable scheduling workflows and coordination processes that improve efficiency as hiring volume grows
- Serve as the primary point of contact for candidates throughout the interview process, delivering a consistent, high-touch experience
- Coordinate onsite interview logistics including candidate hosting, office tours, and cross-functional collaboration with Facilities
- Maintain data integrity across Greenhouse and Outlook, ensuring requisitions, pipelines, and interview records are accurate and current
- Identify inefficiencies in recruiting operations and propose solutions that improve speed, candidate experience, and team capacity
What You'll Need to Succeed
- 2+ years of experience in recruiting coordination, talent operations, or a related operational role, ideally in a fast-growing tech or research environment
- Hands-on experience with Greenhouse or a similar ATS, including job postings, pipeline management, and reporting
- Demonstrated ability to manage competing priorities across multiple stakeholders without things falling through the cracks
- Clear, professional communication with a candidate-first mindset
- Proven track record of identifying workflow improvements and implementing process changes
- Self-starter who can build structure, solve problems independently, and stay effective when priorities shift
Bonus Points For
- Experience managing complex calendars across time zones in Microsoft Outlook or similar tools
- Familiarity with structured interview processes, panel coordination, and debrief scheduling
- Prior experience supporting executive or leadership-level hiring
- Comfort working onsite up to 5 days a week at our San Francisco location
- Genuine interest in operational excellence and improving how recruiting teams work
About LILA
Lila Sciences is building Scientific Superintelligence™ to solve humankind's greatest challenges. We believe science is the most inspiring frontier for AI. Rather than hard-coding expert knowledge into tools, LILA builds systems that can learn for themselves.
LILA combines advanced AI models with proprietary AI Science Factory™ instruments into an operating system for science that executes the entire scientific method autonomously, accelerating discovery at unprecedented speed, scale, and impact across medicine, materials, and energy. Learn more at www.lila.ai.
Guided by our core values of truth, trust, curiosity, grit, and velocity, we move with startup speed while tackling problems of historic importance. If this sounds like an environment you'd love to work in, even if you don't meet every qualification listed above, we encourage you to apply.
We’re All In
Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy.
A Note to Agencies
Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.
Skills Required
- 2+ years of experience in recruiting coordination, talent operations, or a related operational role
- Hands-on experience with Greenhouse or a similar applicant tracking system (job postings, pipeline management, reporting)
- Demonstrated ability to manage competing priorities across multiple stakeholders
- Clear, professional communication with a candidate-first mindset
- Proven track record of identifying workflow improvements and implementing process changes
- Self-starter able to build structure, solve problems independently, and stay effective when priorities shift
- Ability to work in-person in San Francisco and coordinate across a multi-site organization
- Experience in a fast-growing tech or research environment
- Experience managing complex calendars across time zones in Microsoft Outlook or similar tools
- Familiarity with structured interview processes, panel coordination, and debrief scheduling
- Prior experience supporting executive or leadership-level hiring
- Comfort working onsite up to 5 days a week at the San Francisco location
- Genuine interest in operational excellence and improving recruiting workflows
What We Do
Lila is a technology company pioneering the application of artificial intelligence to transform every aspect of the scientific method.
