The Role
Manages California and multi-state payroll tax compliance, including filings, reconciliations, tax reports, withholding procedures, regulatory research, year-end reporting, and biweekly payroll tax processes. Partners with senior management and third-party vendors, responds to regulatory agencies, communicates tax requirements, identifies process improvements, and maintains confidentiality of payroll and employee data.
Summary Generated by Built In
Job Summary & Responsibilities
Member of the People Operations (Human Resources) team responsible for supporting payroll tax activities including analysis and compliance with all local, state, and federal regulations. Will stay up to date with all California regulations and partner with senior management to ensure compliance. Will respond to questions and special requests from regulatory agencies, research and communicate laws and regulations regarding taxes to all internal stakeholders and maintain all payroll tax withholding procedures within the HRIS system.
- Managing and overseeing all aspects of California payroll tax and compliance and partner with senior management to identify opportunities for process improvements and recommend best practices
- Assist senior leaders and 3rd party vendors with managing and overseeing all aspects of California payroll tax filings and reconciliations, including but not limited to, state income tax, unemployment insurance, and disability insurance
- Maintain a comprehensive understanding of payroll tax laws and state compliance requirements; stay informed on all relevant legislation and industry trends to ensure the company remains compliant with all laws
- Analyze payroll tax reports, ensuring accuracy and compliance with all state, and local regulations
- Assist senior management with coordinating and managing biweekly payroll tax processes for multi-state operations
- Assist with research, analysis and communication of all state-specific regulations to ensure compliance across all jurisdictions where employees are located
- Support and participate in payroll year-end functions including reconciliation and processing of state and federal reporting requirements
- Perform other duties as assigned
- Minimum of 2-3 years California Payroll Tax experience and minimum of two years of multi-entity payroll processing
- Experience and in-depth knowledge of all payroll tax processes including opening and maintaining California multi-state payroll tax accounts, liability payment processing and all Quarterly and Year-End reporting
- A thorough knowledge and understanding of payroll tax and the regulatory environment, which includes federal, multi-state, and local tax regulations as well as the ability to read, understand, and analyze highly complex regulatory payroll tax information
- Must have ability to consistently meet deadlines
- Highly motivated and capable of performing complex tasks following established processes
- Strong attention to detail
- Collaborates and works effectively in a team environment
- Maintains strict confidentiality to protect teammate and all data privacy
- Certified Payroll Professional (CPP) certification or Fundamentals of Payroll Certification (FPC) a plus
- Experience with mergers and acquisitions a plus
- Multi-state Payroll Tax experience a plus
- ADP Lyric, SmartCompliance and ireports experience a plus
$30.00-$35.00 per hour
Compensation & BenefitsBenefits: 401(k) with Match, Medical/Dental/Life/STD/LTD, Vision Service Plan, Employee Vision Discount, Program HSA/FSA, PTO, Paid Holidays *Benefits applicable to Full Time Employment only*Skills Required
- Minimum of 2-3 years of California payroll tax experience
- Minimum of two years of multi-entity payroll processing experience
- In-depth knowledge of payroll tax processes, including California multi-state tax accounts, liability payments, and quarterly and year-end reporting
- Knowledge of federal, multi-state, and local payroll tax regulations
- Ability to read, understand, and analyze complex regulatory payroll tax information
- Ability to consistently meet deadlines
- Ability to perform complex tasks following established processes
- Strong attention to detail
- Ability to collaborate and work effectively in a team environment
- Ability to maintain strict confidentiality and protect employee data privacy
- Certified Payroll Professional certification
- Fundamentals of Payroll Certification
- Experience with mergers and acquisitions
- Multi-state payroll tax experience
- Experience with ADP Lyric, SmartCompliance, and iReports
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The Company
What We Do
AEG Vision is a rapidly growing network of eyecare professionals providing full-scope optometry. The company helps patients take care of their vision and provides solutions for optometric practitioners, offering support for those who wish to continue serving patients or those looking to exit their practice by transferring the complexities of practice management to AEG Vision.
